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State of Florida · 2 weeks ago

BUDGET SPECIALIST - 64084889

Gainesville, FL

Contract

Onsite

Mid Level

$45K/yr - $50K/yr

The State of Florida is seeking a Budget Specialist for the Department of Health. This role involves managing the budget for HIV and STD programs, ensuring compliance with funding sources, and providing contract management support. The specialist will analyze budgetary data, oversee contract documentation, and act as a liaison between the department and community partners.

Government Administration

Responsibilities

This is a highly responsible and professional accounting position involving contract and budget management for the HIV and STD programs for the Alachua County Health Department

This position is responsible for managing the HIV and STD department’s overall budget and ensuring grant activities and expenditures are in compliance with funding sources and reported correctly

Provides contract management and contract file management

The incumbent is the contract manager between the state and the lead agency for the Ryan White (RW) and Housing Opportunities for People with AIDS (HOPWA) contracts and prevention contracts

This position will report directly to the Financial Management Administrator – SES

Performs L4 manager tasks for the Alachua County Health Department HIV and STD program budgets

Reviews all assigned L4 budgets on a weekly basis and meets with program managers at monthly to monitor and update programmatic budgets to ensure annual budget and grant targets are met

Reviews and audits account information in accounting systems to ensure that revenues and expenditures accurately reflect the funding source for the HIV and STD programs

Provides detailed budget analysis on all Level 4 budget entities under the direction and supervision of the Operations and Management Consultant Manager-SES

Attends budget training and assists with the submission of the annual budgets for the HIV and STD programs

Submits purchase requisitions in AOD upon request

Provides backup support for Ryan White program staff for the data entry and budgeting in the PCFMRS

Acts as a Contract Manager for the Alachua County Health Department

Maintains all required documentation in the contract manager’s file in accordance with DOH contract management documentation requirements

Performs administrative monitoring of CHD contracts

Ensures proper routing of documents for review and execution

Reviews, approves and submits contract invoices with required backup documentation within 5 days of receipt of a valid invoice

Maintains organized contract files on the Business Office SharePoint

Maintains a log of all assigned contracts/agreements to ensure renewals, extension and new contracts are executed timely

Submits invoices for all contracts that are revenue generating per the terms of the contract

Tracks contract revenue to ensure timely receipt of funds

Provides backup support for submission of Ryan White program vendor invoices to the county for payment

Tracks payment and submits log to RW program staff

Negotiate, administer, invoice and monitor the Ryan White and Housing opportunities for People With AIDS contracts

Write, review, and approve all RW and HOPWA contracts to assure proper proviso language is included, proper compliance with budget requirements, service provisions, and other specifications

Writes and submits required reports in a timely manner

Acts as a liaison between the community and Bureau of HIV/AIDS on policy, contract, and billing issues

Conduct programmatic monitoring of contracts as needed (at least once per contract year per contract)

Prepare reports and maintain official department contract files according to department standards for RW and HOPWA contracts

Submits timesheets and EAR information on a weekly basis ensuring accuracy and timeliness

Responsible for securing the designated information sets for the purpose of protecting confidentiality, data integrity and appropriate access for all information both confidential and public records which is stored in hard copy or electronic format

Performs All Other Related Duties As Required By Supervisor

Qualification

Budget ManagementContract ManagementData AnalysisMicrosoft ExcelAccounting PrinciplesGrant ReportingPublic SpeakingTime ManagementCritical ThinkingEffective Communication