Forrest Solutions · 3 weeks ago
Mailroom Specialist
NYC Metro Area
Full-time
Onsite
New Grad, Entry LevelForrest Solutions is seeking a dependable and detail-oriented Mailroom Specialist to support daily mail operations and internal delivery needs. This role involves ensuring timely and accurate handling of mail, packages, and courier services while maintaining strong customer service and secure document handling.
ConsultingCRMInformation TechnologyLegalStaffing Agency
Hiring Manager
Megan Taraborelli
Responsibilities
Receive, sort, and distribute incoming mail, packages, and courier deliveries
Prepare, meter, and process outgoing mail and shipments
Maintain accurate logs for all incoming and outgoing packages
Verify delivery details, including signatures and tracking information
Deliver documents, packages, and materials to internal departments promptly and professionally
Coordinate scheduled pickups with courier vendors (FedEx, UPS, DHL, local messengers)
Handle time-sensitive and confidential materials with urgency and discretion
Track deliveries and follow up to ensure completion
Monitor and replenish mailroom supplies (envelopes, postage, labels, packing materials)
Operate mailroom equipment (postage meters, scanners, printers, packaging machines)
Assist with bulk mailings, labeling, and assembly for company-wide communications
Maintain a clean, organized, and compliant mailroom environment
Respond to employee inquiries regarding shipping, receiving, and delivery status
Notify recipients of package arrivals or delivery issues
Provide guidance on mailing procedures, shipping options, and timelines
Coordinate interoffice pouch or shuttle deliveries, if applicable
Assist with document reproduction, scanning, copying, or administrative tasks
Support facilities or operations teams with special deliveries, event materials, or document runs
Monitor and report mailroom or delivery issues to supervisors
Follow company policies for the secure handling of confidential documents
Ensure compliance with postal, shipping, and safety regulations
Maintain professionalism and confidentiality at all times
Qualification
Required
Ability to lift packages and materials as required (typically up to 30–50 lbs)
Strong organizational and time-management skills
Good communication and customer service skills
Basic proficiency with computers, scanning devices, and mailroom equipment
Reliability, punctuality, and a strong attention to detail
Preferred
Prior mailroom, messenger, or office services experience
Company
Forrest Solutions
Forrest Solutions is the nation’s first and leading onsite outsourcing and staffing firm.
Founded in 1976
1001-5000 employees
H1B Sponsorship
Forrest Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
unknown2025-11-10Acquired
Leadership Team
Beatriz Boo
Senior Business Partner - National Talent Acquisition
Kate Post
Chief Talent Officer
Recent News
globallegalchronicle.com
2025-11-15
Mergers & Acquisitions
2025-11-11
Company data provided by crunchbase