Northpointe Staffing Professionals · 2 weeks ago
Event/Meeting Coordinator- Displays & Exhibits Coordinator - Entry Level
Lyndhurst, NJ
Full-time
Onsite
Entry Level
3+ years expNorthpointe Staffing Professionals is seeking an Entry Level Event/Meeting Coordinator to manage the logistics of congresses and exhibits programs. The role involves coordinating all aspects of events, managing budgets, and ensuring compliance with regulations while maintaining strong communication with stakeholders.
Staffing & Recruiting
Hiring Manager
Sacha Soto
Responsibilities
Database management - manage promotional educational programs within our proprietary events management platform
Budget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines
Coordinate all life cycles of Congresses and Exhibits from start to finish
Communicate daily with customer team and appropriate stakeholders
Run daily metric reports to ensure all tasks within the C&E are executed within a timely fashion
Coordinate with account stakeholders (via telephone and email) regarding their event status as well as required follow-ups for any missing information. Able to read, interpret, and execute legal contracts on behalf of stakeholders
Ensure payments are processed in an efficient and timely manner
Adhere to performance metrics, standard operation processes and procedures, as well as compliance guidelines for the related customer
Maintain current knowledge of appropriate regulations, e.g., OIG, PhRMA Code
Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage high volume of meetings while also responding to emails and phone calls
Qualification
Required
Database management - manage promotional educational programs within our proprietary events management platform
Budget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines
Coordinate all life cycles of Congresses and Exhibits from start to finish
Communicate daily with customer team and appropriate stakeholders
Run daily metric reports to ensure all tasks within the C&E are executed within a timely fashion
Coordinate with account stakeholders (via telephone and email) regarding their event status as well as required follow-ups for any missing information. Able to read, interpret, and execute legal contracts on behalf of stakeholders
Ensure payments are processed in an efficient and timely manner
Adhere to performance metrics, standard operation processes and procedures, as well as compliance guidelines for the related customer
Maintain current knowledge of appropriate regulations, e.g., OIG, PhRMA Code
Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage high volume of meetings while also responding to emails and phone calls
Strong interpersonal, verbal, and written skills both internally and externally with the ability to effectively engage with the customer
Skilled in Customer Service, and the ability to solve problems while ensuring customer satisfaction is met
Strong organizational skills with great attention to detail
Familiar with health sciences and regulated environments
Ability to work independently, with competent decision-making skills, and successfully manage multiple priorities in a fast-paced environment
Strong working knowledge of Gmail and Microsoft Office Product Suite, and able to quickly learn to utilize similar tools and software as needed
Positive attitude at all times and the ability to work with a team and maintain a 'Whatever it Takes' attitude
Ability to boost team morale
Ability to take constructive feedback and adjust in order to progress forward
Ability to take on additional ad hoc tasks as needed to support the team without complaint
Ability to work flexible schedules and/or extended hours to meet clients' business needs
Ability to maintain productivity while performing repetitive planning tasks every day
Basic Math and Spelling proficiency
Ability to work and thrive in a team atmosphere
Preferred
A background in event planning is preferred, but not required
3+ years' experience working at a pharmaceutical/biotech or third-party agency a plus
Great for individuals with a Sales, Hospitality, or Customer Service background
Must be a go getter and very personable at the same having patience with the process
Possess strong analytical and problem-solving skills
Company
Northpointe Staffing Professionals
Located in Hoboken NJ, Northpointe Staffing Professionals is an affiliate of Asset Staffing and is a leading provider of financial, administrative and professional support throughout New Jersey.
0-1 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase