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ProPharma · 2 weeks ago

Director, Office of the Executive Committee

Raleigh, NC

Full-time

Hybrid

Lead/Staff, Director/Executive

3+ years exp

ProPharma is a consulting firm that has spent the last 20 years enhancing the health and wellness of patients through expert advice for biotech, med device, and pharmaceutical organizations. The Director, Office of the Executive Committee, will oversee various initiatives and programs, manage administrative staff, and act as a strategic partner to the CEO while ensuring effective communication and project completion.

BiopharmaMedicalPharmaceutical

Responsibilities

Managing the administrative staff

Planning and executing senior management retreats, all-hands meetings, and company offsites

Planning agendas for the Executive Committee and Extended Executive Committee meetings

Taking meeting notes

Tracking meeting follow-ups

Supporting board meeting preparation and creation of board meeting materials

Supporting town hall meeting preparation and creation of town hall meeting materials

Tracking high-priority initiatives for the EC and identifying any obstacles

Communicating initiative status to the EC, pulling in others, as necessary

Collaborating with the PMO, as needed, to connect teams that are working on similar initiatives

Pulling together and managing project teams that require input from multiple areas within the company specifically, or initiatives directed by the CEO

Special projects to support business priorities as identified by the Executive Committee

Participating in the annual budget cycle process alongside FP&A to ensure departmental plans are aligned and teams are prepared to provide input for the budgeting process

Helping with business reviews

Ensuring delivery of KPI dashboards to track changes in key metrics

Identifying and taking on ad hoc strategic projects

Defining and researching new ideas and business opportunities

Providing decision support through data gathering, analyzing information, and presenting considerations to relevant stakeholders

Relationship management

Managing critical relationships on behalf of the executives

Gatekeeper, protecting the time of the CEO, CFO and President

Assessing inquiries directed to the executives and determining the proper course of action

Determining which meetings take priority

Vetting requests for time and routing requests to other departments as appropriate

Oversees the Sustainability Program and leads the Sustainability Steering Committee

Submits required assessments, client information requests, and monitors regulation changes for ProPharma and Planet Pharma

Defines and executes annual priorities and program improvements

Calculates annual emissions and publishes annual corporate sustainability report

Acts as a strategic partner to the CEO and other members of the Executive Committee

Represents the CEO in meetings, by email, and by phone calls, with internal and external stakeholders, as requested by CEO

Supports the CEO with managing her calendar and helps prioritize her time and schedule

Drafts letters, emails, reports, and other correspondence on behalf of executives, as needed

Supports CEO in executive meetings by taking minutes and assuming responsibility for tracking and completion of action items

Acts as the liaison between CEO and other colleagues, clients, and stakeholders to ensure consistent communication and appropriate involvement or decision-making at the proper time

Participates with the CEO and executive team in strategic planning, policy development, and decision-making

Ensures timely and effective completion of projects and initiatives identified by the CEO

Researches and recommends new and revised policies and strategies

Creates and maintains systems and processes to streamline operations

Maintains accurate confidential files and data records

Domestic and international travel may be required at times

Willingness to work in any of the ProPharma offices, as necessary, to fulfill job responsibilities, or at the request of the CEO, CFO, or President

Other duties as assigned

Qualification

Executive management experienceConsulting experienceMicrosoft Office proficiencyBudget managementProject managementComfort with ambiguityWritten communicationVerbal communicationTime managementOrganizational skillsCritical thinkingProblem-solvingRelationship-buildingDetail-orientedFlexibilityPositive outlook