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Huber Engineered Materials · 2 weeks ago

Facilities and Administrative Support.....

Fairmount, GA

Full-time

Onsite

Mid Level

3+ years exp

Huber Engineered Materials is a global supplier of specialty and commodity chemicals and engineered wood products. The role supports the Technical Center by managing chemical inventory, coordinating purchasing and shipping activities, maintaining facility operations, and providing administrative support.

Chemicals

Responsibilities

Generate and process purchase requisitions in Oracle (chemicals, supplies, equipment, vendors, contractors, etc); ensure vendor setup and invoice coding for payment through Basware or PCard

Reviews, analyzes, and maintains Received but not Invoiced and Receiving Inspection accounts for Fairmount Technical Center; investigates and initiates corrections, reaching out to corporate and plant resources as needed to appropriately resolve issues

Enter receiving receipts into Oracle for incoming supplies and materials

Print invoices sent via email & pull invoices that must be retrieved online; scans all non-PO related invoices into Basware; codes & pays non-PO invoices

Monitors weekly Basware report for possible issues/problems; follow up as needed

Speaks to vendors to resolve payment status of past due invoices (frequent calls / emails)

Coordinate pickup/deliveries with 3PL team for freight shipment activities

Maintain and update chemical inventory; purchase and receive chemicals, label, record details in Excel, and ensure SDS documentation is current

Coordinate chemists, EHS&S and vendors to facilitate proper disposal of chemicals

Order and maintain inventory of laboratory, office and packaging supplies

Conduct quarterly inventory reviews and work with EHS&S and vendors for proper disposal of outdated chemicals

Process Sample Request for all North American Products through Salesforce (600+ per year)

Monitor offsite sample warehouse inventory and coordinate restocking with Huber locations

Communicate with Sales Team regarding status of sample requests

Coordinate with vendors for janitorial, landscaping, security, and other facility services

Manages Facility invoices (utilities/phone/internet), monitors for payment, and communicates with Basware team

Maintain communication screens (MVIX) and assist with facility maintenance scheduling

Sort mail, direct calls, and manage Concur expense reports

Complete weekly and monthly reports (e.g., sample requests in Ganttic)

Maintain cleanliness of assigned areas and ensure security alerts are addressed promptly

Perform additional tasks as assigned

Qualification

Inventory ManagementOracleMicrosoft OfficeMultitaskingCommunication SkillsOrganizational SkillsTime ManagementAttention to Detail

Required

High School diploma required; experience with inventory management preferred

3–5 years of administrative experience preferred

Strong organizational, time management, and multitasking skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Oracle systems

Excellent communication and interpersonal skills

Attention to detail

Ability to lift up to 50 lbs

Must be able to sit for extended periods of time

Company

Huber Engineered Materials

Huber Engineered Materials (HEM) is a global leader in industrial chemical manufacturing and is continuously innovating and transforming to exceed client expectations and industry standards.

Atlanta, Georgia, US

1001-5000 employees