Appalachian State University · 3 weeks ago
Administrative Support Specialist (Lead in Acad Dept or Admin with Budget Function)
Boone, NC
Full-time
Onsite
Mid, Senior Level
$44K/yr - $47K/yr
3+ years expAppalachian State University is seeking an Administrative Support Specialist to provide lead administrative support to the Chair, faculty, and staff of the Theater & Dance Department. This role involves a wide variety of administrative functions, including budget management, supply ordering, and liaising with various campus offices.
EducationHigher EducationUniversities
No H1B
Responsibilities
Serve as the lead administrative support to the department
Order supplies and materials for the department
Work with third-party vendors in arranging and securing royalty contracts for theatrical productions produced in the department’s co-curricular production program
Prepare and monitor various types of budgets. Communicate with the Department Chair and field all inquiries
Manage payroll for student employees, staff, and work-study
Assist with scholarship administration
Attend and take minutes for department faculty meetings
Assist search committees with travel arrangements, reimbursements, scheduling etc. for candidates who have applied for positions
Provide training for student workers, and community service volunteers
Maintain all budget and financial responsibilities, policies and procedures for the department. Keep department chair informed of all budget matters
Serve as the liaison between the Department, the Dean’s Office, Registrar’s Office, and other offices across campus
Qualification
Required
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience
Diplomas or degrees must be received from appropriately accredited institutions
Substantial knowledge and ability to use a Macintosh or PC and software processes, particularly Excel, Google forms/sheets, Chrome River Travel, P-Card Bank system, and Yomart purchasing
Excellent written and verbal communication skills and be comfortable working with the public
Ability to follow directions, multitask, work independently, apply basic computational knowledge, organize, and be proficient in Microsoft Office
Strong financial acumen
Self-directed but works well in a team
Ability to set priorities to accurately and quickly accomplish a wide variety of tasks while experiencing frequent interruptions
Strong organizational skills and ability to manage a constantly changing set of policies, procedures, and requirements
Professional disposition
Expertise in using Banner Finance, Banner Student, CBAS (Academic Schedule system), DegreeWorks, WebFocus Dashboard, DocuWare, Total Contract Management System (TCM)
Appointment scheduling software and email, copiers, and fax machines
Willingness to learn a thorough knowledge of the major/minor curricula in the Department of Theater & Dance, University and College policies and procedures, and protocol for exceptions to policy
Ability to carry out the duties in a very professional manner
Ability to communicate positively the expectations, needs, and conflicts that arise within the work environment
Ability to maintain confidentiality of sensitive materials and information
Ability to think critically, creatively, objectively, fairly, and do so confidently and consistently
Preferred
Prefer experience with Appalachian State University's policies and procedures, state budgets and policies
Prefer experience with Ellucian Banner ERP system, Chrome Travel, Yo-Mart purchasing, Excel, Google sheets, forms and calendar, Microsoft Office programs
Strong financial and budget acumen with demonstrated experience
Bachelor's degree in Business/Accounting field or Associate degree in Business/Accounting with 2 years of related demonstrated experience or similar field or 4 years of related demonstrated experience
Three years of progressively responsible administrative/office management experience. At least two years of familiarity with budgets and spreadsheets
Familiarity with royalty contracts is a plus
Attention to providing excellent customer service to a variety of organizations and individuals
Knowledge of matters pertaining to education and higher education is beneficial
Understanding and appreciation of the functions of an event-producing theatre and dance program is beneficial
Company
Appalachian State University
Appalachian State University is a school in Boone.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.39MKey Investors
AmeriCorps Public AlliesNorth Carolina Biotechnology Center
2024-07-09Grant· $0.37M
2021-07-30Grant· $0.02M
Leadership Team
Dr. Brandy Bryson
Co-Founder and Leadership Team, Black Male Excellence Initiative
Shawn Bergman
Co-founder and Area Director, Center for Analytic Research and Eduation
Recent News
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2025-07-02
2025-06-05
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