The University of Texas at Austin · 2 weeks ago
Business and Administrative Specialist - LBJ School Executive Education
Austin, TX
Full-time
Onsite
Entry, Mid Level
1+ years expThe University of Texas at Austin is a prestigious institution that ranks among the top universities globally. They are seeking a Business and Administrative Specialist to provide professional business and accounting support services to the LBJ School's executive education portfolio, ensuring timely and effective communication and administration of business operations.
Corporate TrainingEducationHigher EducationUniversities
Responsibilities
Maintain requests for the assigned resource account in ticketing/email systems. Implement a strategy for triaging requests, responding in a timely and customer friendly manner, addressing issues within one (1) business day with accurate and up-to-date information and ensuring requests, questions or issues are resolved
Administer business agreements. Draft and route business contracts and maintain the system that stores agreement data. Serve as point of contact for vendors and negotiate agreements as assigned
Create travel authorizations, payments, transfers, procurement, and procurement related documents and transactions with an emphasis on timely and accurate vouchering/processing that compliant State of Texas rules, and UT and LBJ School policies and procedures. Serve as purchasing card holder and UT Market buyer
Prepare invoices. Track and collect outstanding receivables. Maintain databases and spreadsheets ensuring accurate and complete data entry. Prepare weekly reports
Develop and maintain advanced knowledge of best practice and university/school policies, procedures, and processes for business operations. Recommend process improvements and draft or edit knowledge base articles
Ensure consistently professional communication with vendors, internal customers, and university offices
Perform various, regular and ad hoc research related to facilitating requests. This may include gathering information, preparing forms, coordinating approvals, obtaining authorizations, providing account information, and other tasks
Assist with account and budget maintenance including funds transfers and balance inquiries. Request financial reports on behalf of assigned units
Serve as back up to fellow BAS team members and program or administrative staff. Provide administrative support for photocopying and/or onsite meeting logistics as assigned
Other duties as assigned
Qualification
Required
Bachelor's degree and one year of related experience or high school diploma/GED, and five years of related experience
Prior experience with financial reimbursement and/or purchasing systems
Experience managing files and performing data entry
Ability to work efficiently and accurately in a fast-paced environment with minimal guidance
Detail oriented
Demonstrated excellent problem-solving skills
Excellent verbal and written communication skills with proven ability to effectively communicate clearly, concisely, and diplomatically
Professional demeanor
Must be able to work well independently and as a member of a team
Ability to work with confidential data with tact and discretion
Relevant education and experience may be substituted as appropriate
Preferred
More than the required experience
Ability to quickly learn new software and technology
Experience coordinating complex projects
Experience with and knowledge of UT policies, procedures and systems including DEFINE, Point Plus, and UT Market
Experience with business support functions in a university academic department or executive office
Experience providing direct support to senior leadership
Benefits
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Company
The University of Texas at Austin
The University of Texas at Austin is one of the largest public universities in the United States.
10001+ employees
H1B Sponsorship
The University of Texas at Austin has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (282)
2024 (210)
2023 (175)
2022 (186)
2021 (187)
2020 (190)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Republic Capital Group
2022-09-14Series Unknown
Leadership Team
Will Whiting
Chief Development Officer
Recent News
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