Bond Health Systems ยท 2 weeks ago
Administrative Assistant (School Position)
Bronx, NY
Full-time
Onsite
New Grad, Entry Level
$20/hr - $21/hrBond Health is seeking an Administrative Assistant for a school setting. The role involves providing clerical and secretarial support to the Program Director and other staff, along with guiding junior Administrative Assistants in the department.
Electronic Health Record (EHR)Health CareSaaSSoftware
Responsibilities
Greets visitors, ascertains their needs and directs them accordingly
Answers telephone and screens calls for Program Director and/or other department staff
Works cooperatively with other Administrative Assistants on joint assignments
Interacts respectfully with persons receiving services encountered in course of work activities
Relays information as necessary from and to bus drivers and/or transportation liaison
Directs all important situations, inquiries and questions to supervisor
Types records, reports, correspondence, etc
Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department
Orders and maintains adequate inventory of office supplies
Receives, opens, sorts and distributes in-coming mail and packages
Records attendance for persons served on monthly calendar for billing purposes
Keeps track of staff attendance, vacations and sick leave and verifies accuracy of Time and Attendance forms
Maintains a filing system of administrative and program materials and keeps files current
Performs photocopying as needed
Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required
Sets up coffee and other refreshments for meetings as requested
Takes direction from Administrative Assistant IV if there is one in department. Provides work assignments, guidance and instructions to Administrative Assistant I and II
Performs other related duties as requested
Qualification
Required
Under general supervision, is responsible for providing clerical and secretarial support to the Program Director and other members of his/her staff
Provides guidance to Administrative Assistants I and II in the department
Greets visitors, ascertains their needs and directs them accordingly
Answers telephone and screens calls for Program Director and/or other department staff
Works cooperatively with other Administrative Assistants on joint assignments
Interacts respectfully with persons receiving services encountered in course of work activities
Relays information as necessary from and to bus drivers and/or transportation liaison
Directs all important situations, inquiries and questions to supervisor
Types records, reports, correspondence, etc
Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department
Orders and maintains adequate inventory of office supplies
Receives, opens, sorts and distributes in-coming mail and packages
Records attendance for persons served on monthly calendar for billing purposes
Keeps track of staff attendance, vacations and sick leave and verifies accuracy of Time and Attendance forms
Maintains a filing system of administrative and program materials and keeps files current
Performs photocopying as needed
Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required
Sets up coffee and other refreshments for meetings as requested
Takes direction from Administrative Assistant IV if there is one in department
Provides work assignments, guidance and instructions to Administrative Assistant I and II
Performs other related duties as requested
Company
Bond Health Systems
SaaS for patient management & communication
Founded in 2022
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase