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Edward Don & Company · 2 weeks ago

Contract Billing Coordinator

Woodridge, IL

Full-time, Contract

Onsite

Entry Level

$0/hr - $22/hr

2+ years exp

Edward Don & Company is seeking a Contract Billing Coordinator to manage billing processes and customer invoicing. The role involves utilizing SAP for billing, tracking payments, and collaborating with General Contractors and project managers.

AutomotiveFood and BeverageHealth CareRetail

Responsibilities

Bill customers through SAP system. Use project AutoQuotes and system inventory as a reference to invoice customers. Follow up with customers on past due A/R invoices

Bill General Contractors (GC) through SAP system as well as prepare GC’s progress billing Pay Application. Reconcile between the system and GC’s progress billing Pay Application. Track retainage. Learn and use 3rd party billing software such as, Textura, GC Pay, Project Mates when required

Contact GC to collect payment on monthly progress billing Pay Applications

Complete lien waivers and other GC contract documents when required

Review project inventory and apply to cost (ATC) items not billable to customers

Process customer credits such as returns, sales allowances and tax credits

Prepare project billing backlog

Work with Assistant Project Mgrs (APM’s) to obtain vendor invoices required for billing

Track retainage by project

Invoice customers for Design fees. Follow up on customer payment

Prepare, calculate & distribute sales rep commission reports (monthly)

Distribute platinum/spiffs to sales reps (quarterly)

Cross train on new customer set up and GC prequalification

Perform other duties as assigned

Qualification

AccountingSAPExcelAnalytical skillsCommunication skillsTime management

Required

High School Diploma or equivalent and applicable experience in an accounting or finance reconciliation or billing role OR Associate's Degree with applicable coursework in accounting, finance, or business OR equivalent combination of education and experience

Working knowledge of Word and Excel

Strong analytical, organizational skills and the ability to problem solve, multitask, prioritize and work independently

Excellent communication and time management skills