Grand Hotel Golf Resort and Spa, Autograph Collection · 3 weeks ago
Catering Sales Administrative Assistant
Point Clear, AL
Full-time
Onsite
New Grad, Entry Level
0+ years expGrand Hotel Golf Resort & Spa, Autograph Collection is a historic destination known for unparalleled hospitality on Alabama’s Gulf Coast. The Catering Sales Administrative Assistant will support the Catering and Sales team by managing schedules, coordinating client correspondence, and maintaining organized records to ensure exceptional guest experiences.
Hospitality
Responsibilities
Manage incoming calls, screen and direct them, and provide courteous and informed responses
Welcome scheduled visitors and assist with internal communications
Maintain appointment calendars and assist in scheduling meetings and travel arrangements, ensuring efficient time management for the Catering and Sales team
Draft, format, and send routine client communications including letters, proposals, and contracts with professionalism and accuracy
Create and maintain a well-organized filing system for easy retrieval of correspondence, contracts, and event-related documents
Prepare meeting agendas, reserve and set up facilities, record minutes, and follow through on post-meeting documentation
Handle incoming and outgoing mail, manage office supply inventory, and arrange maintenance for equipment as needed
Compile data for statistical reports and assist with document production to ensure accuracy and efficiency in all areas
Qualification
Required
High school diploma or general education degree (GED) required
Top-notch organizational skills
Attention to detail
Professional communication
Proficiency in office technology
Manage incoming calls, screen and direct them, and provide courteous and informed responses
Welcome scheduled visitors and assist with internal communications
Maintain appointment calendars and assist in scheduling meetings and travel arrangements
Draft, format, and send routine client communications including letters, proposals, and contracts with professionalism and accuracy
Create and maintain a well-organized filing system for easy retrieval of correspondence, contracts, and event-related documents
Prepare meeting agendas, reserve and set up facilities, record minutes, and follow through on post-meeting documentation
Handle incoming and outgoing mail, manage office supply inventory, and arrange maintenance for equipment as needed
Compile data for statistical reports and assist with document production to ensure accuracy and efficiency in all areas
Proficiency in Microsoft Word and standard office software
Preferred
One to three months of related administrative experience preferred
Benefits
Health, Dental, and Vision Coverage: Comprehensive plans with FSA and HSA options.
401(k) with Company Match: Invest in your future with our competitive retirement plan.
Exclusive Discounts: Save on hotel stays, dining, golf, and retail at PCH properties and globally through Marriott.
Career Growth Opportunities: Gain access to training and development programs with a clear path for advancement.
Company
Grand Hotel Golf Resort and Spa, Autograph Collection
Thank you for your interest in employment with The Grand Hotel Golf Resort and Spa, Autograph Collection in Point Clear, Alabama.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase