Datasite · 1 hour ago
Sr. Executive Administrative Assistant (to CMO)
New York, NY
Full-time
Hybrid
Mid, Senior Level
$83K/yr - $142K/yr
5+ years expDatasite is a global center for facilitating economic value creation for companies. The Sr. Executive Administrative Assistant will provide high-level administrative support to the CMO and coordinate key strategic marketing initiatives.
FinTechSoftware
Responsibilities
Provide high-level administrative support to the CMO, including calendar management, travel coordination, expense reporting, and project coordination
Ensure the CMO is prepared for all appointments and deadlines with necessary materials and context
Draft and distribute correspondence, reports, presentations, and other documents—often of a highly sensitive and confidential nature
Maintain a conflict-free calendar and ensure adequate travel time between meetings
Serve as a trusted liaison for internal and external stakeholders, including direct communication on behalf of the CMO with Board members and senior leaders
Demonstrate initiative by identifying and resolving issues before they escalate to the CMO
Support NYC office facilities needs and maintain Marketing org charts
Provide travel & expense support
Collaborate with other C-suite executive assistants to coordinate on various projects and initiatives
Ensure executives meet commitments and deadlines by tracking deliverables and following up on action items
Support and coordinate Marketing-led initiatives and projects as direct by the CMO:
Manage project tracking and timelines
Provide executive summaries / updates on initiatives (PPT, Excel reporting etc.)
Keep CMO apprised on project status and team milestones
Help plan team-building events and department culture activities
Support onboarding, mentorship, and employee development initiatives
Liaise with other departments and committees to accomplish special projects for the CMO
Qualification
Required
Minimum 5 years of executive assistant experience supporting a CMO or senior marketing executive
Bachelor's degree or equivalent education and professional experience
Outstanding administrative and project management skills with high attention to accuracy, detail, and organization
Ability to develop timelines and execute on time
Sound judgment and discretion in handling confidential matters
Calm and effective under pressure, with strong problem-solving and analytical abilities
Exceptional verbal and written communication skills
Diplomatic and tactful in working with diverse constituencies
Collaborative mindset with the ability to work independently and make decisions
Adaptability in a fast-paced, evolving environment
Proficiency in Microsoft Office 365 (Word, Excel, Teams, PowerPoint, Outlook)
Minimal travel required
Preferred
Experience managing activities on behalf of a C-level leader preferred
Experience in Tools like Workday, Concur, Board portals, Docusign, is a plus
Benefits
Health insurance (medical, dental, vision)
A retirement savings plan
Paid time off
Other employee benefits
Company
Datasite
Datasite is a leading SaaS platform used by enterprises globally to execute complex, strategic projects.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2020-10-19Acquired
Leadership Team
Rusty Wiley
Chief Executive Officer
James Lehnhoff
Chief Technology Officer
Recent News
HongKong Business
2025-09-29
The European Financial Review
2025-09-02
2025-08-24
Company data provided by crunchbase