Anne Arundel County Office of Personnel ยท 2 weeks ago
Office Support Assistant II (Represented)
Anne Arundel County, MD
Full-time
Onsite
Entry Level
2+ years expAnne Arundel County Office of Personnel is looking to fill Full-Time, Permanent, Represented Office Support Assistant II positions. The role involves providing a full range of general office support tasks, including data management, correspondence formatting, and public interaction.
Government Administration
Responsibilities
Formats and types correspondence, reports, tables, contracts, Request for Proposals, regulations, purchase orders, invoices, and other office documents utilizing a variety of computer systems and software applications
Reviews, codes, enters, and updates data in manual and/or automated systems in order to maintain current records and initiates corrective actions, as necessary, to assure accuracy and completeness
Schedules appointments for staff and coordinates calendar commitments for meeting rooms
Maintains, monitors, and contributes to the modification of filing systems and/or document control procedures
Tabulates and prepares numerical data, tables, and reports from information found in other sources
Collects data from existing records and types budget documents, numerical data, financial projections, and income and expenditure reports
Receives visitors, answers telephones, and supplies information to the general public and other county employees, making referrals as appropriate
Receives and distributes/routes invoices, bills, requisitions, payment requests, applications, claims, orders, forms and bids for processing
Receives, reviews, and distributes incoming mail and other materials. Proofreads documents for accuracy, completeness and adherence to procedural requirements. Receives and records cash and/or checks and issues receipts
Qualification
Required
Graduation from high school; and two (2) or more years experience in general office support duties
Considerable knowledge of modern office practices, procedures, and equipment
Considerable knowledge of business English, spelling, and arithmetic
Considerable knowledge of departmental rules, regulations, procedures, and functions
Ability to establish and maintain effective working relationships with other employees and the public
Ability to process office forms, claims, bills, requests and applications
Ability to prepare statements and notices, computing applicable charges on the basis of records and regulations
Ability to meet time sensitive deadlines and handle confidential records
Preferred
Strong customer service skills
Proficiency in the use of the Microsoft Office Suite applications (Access, Excel, Word, PowerPoint, and/or Publisher)
Experience developing, managing, and creating reports in MS Access
Experience with ADP automated payroll system or a related automated payroll system for timekeeping/payroll entry
Experience with Enterprise One or a related automated financial system
Experience with office supply inventory and order processing and tracking
Experience with maintenance/management of electronic calendars and emails
Screening customer calls and greeting walk-in customers
Processing and tracking of personnel related correspondence of a confidential nature
Database development and management of data, and report production
Willing and able to work scheduled and unscheduled overtime
Willing and able to work up to twelve (12) hours during severe weather conditions on an as needed basis
Benefits
Longevity pay is available based on years of service.
Company
Anne Arundel County Office of Personnel
About the Office of Personnel The Office of Personnel's mission is to support Anne Arundel County Government employees who provide public services to our citizens.
Annapolis, Maryland, US
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Molly Jensen, SHRM-CP
Human Resources Business Partner
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