Apply on Employer Site

Inside Higher Ed · 3 weeks ago

Project Manager III - Office of Research

Gainesville, FL

Full-time

Onsite

Mid, Senior Level

$90K/yr - $95K/yr

2+ years exp

Inside Higher Ed is seeking a Project Manager III for the Office of Research at the University of Florida. This role involves driving the execution of high-impact organizational initiatives and providing executive-level operational support while managing complex cross-functional projects.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Drive successful execution of strategic initiatives in alignment with organizational objectives, ensuring follow-through and accountability across functions

Lead and coordinate complex, cross-functional projects on behalf of senior leadership, requiring collaboration and problem-solving across technical and non-technical teams

Develop comprehensive project plans, resource allocation strategies, and risk mitigation approaches for executive-level initiatives

Serve as liaison between senior leadership, department heads, and cross-functional executives, ensuring clear communication on priorities, progress, and risks

Monitor project progress, proactively identify potential bottlenecks, and implement corrective actions to maintain deliverable quality and timeline adherence

Prepare progress reports, presentations, and documentation for executive leadership and key stakeholders to support decision-making and transparency

Manage and prioritize internal and external inquiries directed to leadership, ensuring timely and appropriate responses

Monitor and respond to executive communications while proactively identifying and completing tasks that enhance executive effectiveness without requiring specific direction

Oversee the rhythm of business operations, including leadership meetings, communications, operating reviews, and cross-functional checkpoints

Draft correspondence, prepare briefing materials, and create clear, concise executive communications, presentations, and reports for internal and external audiences

Structure and facilitate executive meetings, task forces, and working groups to maximize impact and follow-through, representing leadership in meetings when appropriate

Serve as a primary liaison between executives and organizational departments, maintaining professional relationships and ensuring effective information flow

Implement and maintain efficient administrative systems and processes to support executive operations

Coordinate logistics for executive meetings, events, and strategic initiatives while managing confidential and sensitive information with discretion

Identify operational inefficiencies and develop process improvements to enhance organizational productivity and scalability

Support budget coordination and financial administrative tasks as assigned

Partner with leadership teams on organizational health, talent planning, and leadership effectiveness initiatives

Translate executive priorities into actionable recommendations and coordinate implementation across departments

Qualification

Strategic Initiative LeadershipExecutive CommunicationProject ManagementProcess ImprovementBudget CoordinationCollaborationProblem-SolvingTime Management

Required

Master's degree in an appropriate area and two years of relevant experience; or a bachelor's degree and four years of relevant experience; or an equivalent combination of education and experience

Preferred

Master's degree

Two years of relevant project management experience

Benefits

Low-cost State Health Plans: Medical, Dental, and Vision Insurance

Life and Disability Insurance

Generous Retirement Options to secure your future

Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)

Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more

Tuition Assistance through the UF Employee Education Program

Public Service Loan Forgiveness (PSLF) Eligible Employer