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Italmatch Chemicals · 1 month ago

Part-Time Operations Administrative Assistant

Miles City, MT

Part-time

Onsite

New Grad, Entry Level

Italmatch Chemicals is seeking a highly organized and detail-oriented Part-Time Operations Administrative Assistant to join their Operations Department. This role is essential in providing administrative and clerical support to ensure smooth, efficient day-to-day operations while maintaining compliance with established procedures and policies.

Chemical

Responsibilities

Enter Orders into the ERP system

Locate and dispatch carriers for loads

Partner with Quality Control on completing a certificate of analysis

Perform customer service by following up on shipments

Prepares production scheduling

Submit purchase orders for raw materials, warehouse transfers, and finished goods

Other office administrative duties as required

Qualification

Microsoft Office SuiteOrganizational skillsTime managementAdministrative experienceCommunication skillsProblem-solving skillsAttention to detailConfidentialityTeam collaborationFlexibility

Required

High school diploma or equivalent; additional qualifications in office administration or related field is a plus

Proven experience in an administrative role, preferably in an operations or similar environment

Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to generate reports and presentations

Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines

Strong attention to detail and accuracy in all work

Exceptional communication skills, both written and verbal, with the ability to effectively interact with all levels of internal and external stakeholders

Ability to work independently and collaboratively in a team-oriented environment

Strong problem-solving skills, with the ability to anticipate needs and proactively address issues

Ability to maintain confidentiality and handle sensitive information with professionalism and integrity

Flexibility to adapt to changing priorities and work efficiently in a fast-paced environment

Must be able to lift up to 55 lbs