Dimensional Innovations · 1 month ago
Payroll and Benefits Specialist
Shawnee, KS
Full-time
Onsite
Mid Level
3+ years expDimensional Innovations is committed to creating remarkable experiences through their dedicated team. They are seeking a Payroll and Benefits Specialist responsible for managing payroll processing, benefits administration, and compliance tasks, ensuring accuracy and efficiency in all aspects of payroll and benefits operations.
ArchitectureIndustrial DesignInterior Design
Responsibilities
Accurately administers and manages the payroll system for DI Holdings companies including: Makes all payroll journal entries in designated accounting software Address, title, salary and hourly pay changes, incentives and commissions, 401(k) contribution changes, 401(k) loans, credit card loans, etc. Employee tax withholding changes including federal, state, and local and state tax set-up Health Savings Account information including account entry, contribution changes, quarterly match, and monitoring of annual contribution amounts with payroll provider to ensure annual maximum IRS amount is not exceeded by employee Follows and calculates all wage garnishment requests or judgments when received Troubleshoots questions regarding paychecks, withholdings/deductions, wage adjustments, PTO, etc
Collaborates with the Talent Management team to ensure new hires are accurately set up in payroll system with all necessary fields including direct deposit, wage verification, I-9 information, supplemental allowances, taxes, supervisors, PTO, etc
Skilled in generating HRIS reports to deliver key information and support employee recognition programs (e.g., service anniversaries)
Before each payroll, ensures hours (regular, OT, Shift Diff, Prevailing Wage), benefit premiums, salary changes, PTO, etc. have been processed. Prior to providing the weekly payroll register for final check, it should be reviewed by the HR Specialist to ensure all entries and data on the register are accurate
Reviews Personnel Action Forms to verify they have been processed and data has transferred or been entered correctly in each weekly payroll
Processes quarterly GGOB bonus payroll on communicated dates
Performs accurate and timely monthly, quarterly, and year-end reporting as requested
Works with payroll provider to ensure annual employee withholding tax reports (W-2) are accurate and distributed by January deadline, allowing all employees to prepare their taxes without delay
Works with payroll provider to provide accurate ACA reporting annually
Ensures PTO hours are accurate and tracking correctly for all employees
Manages Prevailing Wage payroll entry and reporting, and coordinates with respective Project Managers to ensure these wages are being entered timely and accurately
Reconciles and processes monthly invoicing and works with carriers and/or insurance broker regarding any discrepancies
Assist the HR Manager with coordinating and managing the annual benefits Open Enrollment process
Coordinates with HR Manager to ensure proper benefit deduction are set-up for new hires, and terminated for separating employees
Manages retro benefit deductions for newly eligible employees and employees on FMLA or other unpaid leave. Ensures employee knows total amount owed and works with employee to create a payment plan to reimburse DI and monitors until retro deductions are paid in full
Enters reconciliation of benefits monthly into designated accounting software
Provides annual 401(k) Audit information accurately and in a timely manner to external consultant upon request. Responds in a timely manner during audit to answer questions and provide any additional information requested by external consultant
Enters benefit terminations into COBRA database within designated timeline and reconciles monthly payment with third party administrator
Assists HR Manager with monthly FSA contribution reports and conducts FSA annual reconciliation with third party administrator
Assist with planning and administering annual company Wellness program and schedules annual activities with external vendors
Manages Federal and State level poster compliance and ensures compliance bulletin board has accurate and up-to-date information posted
Assists with maintaining electronic personnel files in designated sections of HRIS
Coordinates with Talent Management team to ensure E-Verify compliance
Ensures EEOC information is accurately entered in payroll system and manages annual EEOC reporting process with Chief People Officer
Assists with required employee communications related to payroll or tax updates
Assists supervisors with claim filing process and insurance provider notification and serves as main point of contact throughout the process
Ensures accurate Work Comp categories are assigned in payroll system and oversees annual Work Comp audit
Qualification
Required
Bachelor's degree in Human Resources or applicable field strongly preferred
At least 3+ years of progressively responsible payroll processing experience required
Experience processing payroll within a HRIS system and for an employer with at least 300+ employees is required
Exhibits strong knowledge of payroll and accounting principles and methods
Ensures competency and accuracy through self-directed professional reading, and online training as required or needed
Has in-depth familiarity with DOL, federal and state regulations
Strong computer skills including proficiency in Excel and Word
High work ethic, professionalism, and attention-to-detail
Extraordinary communication skills and capable of communicating with all levels of employees
Excellent analytical, reporting and reasoning ability
Has the ability to manage sensitive and confidential data
Consistently exhibits sound decision-making and problem-solving skills
Must independently multi-task and prioritize
Employee must be able to talk and hear
The employee is occasionally required to reach with hands and arms and stoop, kneel, climb, crouch, or crawl
The employee must be able to occasionally lift and/or move up to 50 pounds
Specific vision abilities required for this job include close vision, distant vision, color vision, peripheral vision, depth perception and the ability to adjust focus
Candidates must be able to pass a pre-employment drug test and hold a valid driver's license
Preferred
Experience providing in-scope HR support across multiple locations or business units is preferred
Benefits
Medical, Dental and Vision insurance
Short and Long Term Disability
Life Insurance
Supplemental Accident, Critical Illness and Hospital Indemnity
401(k) with a match
Health Savings Account match
Paid Time Off (PTO)
8 paid holidays plus an employee chosen Floating Holiday annually
Paid Parental Leave
Company
Dimensional Innovations
Dimensional Innovations is a multi-disciplinary firm that creates dynamic, engaging and interactive solutions that bring brands to life.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tucker Trotter
Chief Executive Officer
Recent News
2025-09-19
Seattle TechFlash
2025-09-19
Company data provided by crunchbase