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Sargent & Lundy · 18 hours ago

Administrative Assistant - Engineering Support

Chicago, IL

Full-time

Hybrid

Entry Level

$46K/yr - $70K/yr

1+ years exp

Sargent & Lundy is a company that offers engineering support, and they are seeking an Administrative Assistant to facilitate various administrative tasks. The role involves processing documentation, coordinating meetings, and preparing project-related documents while ensuring adherence to schedules and quality standards.

ElectronicsEnergyInformation Technology

Growth Opportunities

No H1B

Responsibilities

Process incoming and outgoing vendor documentation utilizing S&L and client documentation software and tracking systems

Process S&L design deliverables to client keeping with project schedules and utilizing documentation systems

Work with project partner documentation control staff

Coordinate lunches for internal and external meetings

Edit, review and assemble specifications and other project related documents in accordance to Sargent & Lundy's and/or client requirements

Gather the appropriate information to generate weekly reports for the projects you have been assigned

Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing

Attending weekly project meetings

Qualification

Microsoft OfficeCommunication skillsAdministrative experienceDocument managementNotary LicenseEngineering experienceTeam playerSelf-starterFlexibility

Required

This position requires a high school diploma (or equivalent) and one year of administrative experience

Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details

Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint

Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime