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Fingerpaint Group · 3 hours ago

Project Coordinator

United States

Full-time

Remote

Entry Level

1+ years exp

Fingerpaint Group is a vibrant company that specializes in medical communications solutions for the pharmaceutical and biotech industries. The Project Coordinator role involves ensuring client expectations are met regarding project quality and timely delivery while supporting senior staff and managing a diverse portfolio of projects.

AdvertisingBrand MarketingWeb Design

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Gain understanding of who clients are and how we support them; interact with clients in administrative capacity

Gain experience with business writing skills by documenting client contact reports, requests, and meeting outcomes concisely and accurately

Support senior colleagues by facilitating daily administrative or project-related tasks, as experience permits

Learn how to manage project expectations and provide regular updates on project status, risks, and timelines

Develop basic knowledge of client organizations, products, disease states, client SOPs and processes and medical education

Learn agency workflow and systems for routing projects and trafficking materials to the creative and editorial teams, ensuring timely review and adherence to project timeline and budget. This may also include preparing project briefs

Open and maintain all project files and job folders according to team naming and file management processes

Opens jobs within the project and time management system (Workamajig)

Learn how to prepare weekly burn reports and/or track project budgets

Develop a basic understanding of internal and client financial processes and SOPs and support senior team with financial management

Proficient in scheduling and coordinating meetings, ensuring seamless communication, calendar alignment, and efficient time management across teams and external stakeholders

Participate in internal/external meetings, distilling notes into key points and actionable next steps for stakeholders

Proactively communicate project status to internal stakeholders, keeping a clear record of all critical communications

Carefully evaluate project workload and timelines, raising potential resourcing risks with manager to collaboratively determine how to manage coverage needs

Provide support and actively participate on project team driving effective teamwork and using strong collaboration skills

Ensure all project deliverables meet high-quality standards by conducting thorough content reviews prior to client submission

Manage routing and submission of materials for review, demonstrating basic knowledge of Veeva and related Medical, Legal, and Regulatory (MLR) systems required for client projects

Qualification

Microsoft OfficeProject managementPublication management softwareOrganizational skillsAttention to detailCommunication skillsTeam collaboration

Required

Education: Bachelor's degree, preferably in health sciences, marketing, or communications

Experience: At least one year of work or related experience in a healthcare, marketing, or communications agency

Excellent organizational skills, attention to detail, and follow-through

Proficient in Microsoft Office products including Outlook, Teams, Word, beginner-level Excel and PowerPoint

Preferred

Experience with publication management software is a plus

Company

Fingerpaint Group

We are Fingerpaint Group, a vibrant palette of people and expertise spanning the complete spectrum of life science solutions.

Founded in 2008

Saratoga Springs, New York, USA

501-1000 employees

https://www.fingerpaint.com/

H1B Sponsorship

Fingerpaint Group has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (1)