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AEG · 2 weeks ago

Special Events Coordinator - Stage AE

Pittsburgh, PA

Full-time

Onsite

Entry, Mid Level

$17/hr - $17/hr

2+ years exp

AEG is a leader in sports and live entertainment, hosting millions of guests and events annually. The Special Events Coordinator is responsible for planning, budgeting, and implementing events, while also managing backstage hospitality for touring artists and liaising with local hotels.

Card and Board GamesLeisureSports

No H1B

Responsibilities

Review touring artist hospitality riders and provides budget for items and services as listed. Assist manager in ensuring proper support staff to fulfill of contractual arrangements and works vendors associated within the area

Oversee backstage service on show days including but not limited to providing meals, dressing room set up, light wardrobe duties, and runner duties

Assist Production Manager with needs such as copying, providing information to acts, getting artists list to box office or other similar functions

Book or make recommendations of local hotels for the acts and their entourage. Negotiate annual prices, secures partner agreements with General Manager and handle tracking of free rooms and use of same. Provide quarterly report

Produce detailed budgeting information including, but not limited to: pre-show budget based on rider, receipts and analysis of day of show expenses, inventories of stock on hand, annual needs (towels, equipment, durables)

Build and cultivate relationships with vendors such as caterers, hotels and equipment providers to negotiate for best pricing available

Maintain database of potential targets for Special Events and participates in solicitation efforts. May conduct assigned market research as directed

Participate in association meetings for event planners and similar organization. Attend meetings, network, and provides data to General Manager

Manage events as assigned and work as the direct contact for the special events. Attend rental meetings and provide budgets

Prepares checklists, schedules and other correspondence for departments relative to events. May prepare detailed outlines and instructions for events as required

This position may also assist with ordering of venue supplies, staff uniform shirts/outfits and maintain hospitality files (hotels, maps, menus) for quick access and acts as liaison for same

Qualification

BudgetingEvent ManagementCustomer ServiceMicrosoft Office SuiteHospitality ExperienceProblem SolvingInventory ManagementLegal KnowledgeOrganizational SkillsFlexibility