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SNI Companies · 3 weeks ago

Senior Legal Administrative Assistant

Baltimore, MD

Full-time

Onsite

Senior Level

5+ years exp

SNI Companies is looking for a Senior Legal Administrative Assistant to provide high-level administrative support within their Real Estate Transactions practice. The role requires exceptional attention to detail and strong communication skills to manage multiple priorities in a fast-paced environment.

Human ResourcesRecruitingStaffing Agency

Responsibilities

Provide direct administrative support to a senior partner, serving as the primary point of contact for scheduling, document preparation, and daily workflow

Manage a complex calendar, including scheduling meetings, conference calls, closings, and internal/external appointments

Coordinate travel arrangements, meeting logistics, and related partner support tasks

Prepare, edit, proofread, and format legal documents, including purchase and sale agreements, closing binders, leases, amendments, LLC and corporate formation documents, and correspondence

Organize, maintain, and update electronic and physical client files in accordance with firm policies

Assist with the preparation and distribution of closing documents, signature pages, and transaction checklists

Manage version control and ensure timely execution of documents

Serve as liaison between the partner, clients, internal staff, and external parties (lenders, brokers, opposing counsel, title companies, etc.)

Schedule and facilitate meetings, preparing agendas, supporting materials, and follow-up communications as needed

Track key deadlines, filing dates, and deliverables throughout the lifecycle of a transaction

Assist with opening new matters and maintaining accurate client and billing information

Track billable hours for the partner and assist with time entry as needed

Support transactional closings by coordinating signatures, assembling closing sets, and ensuring all required documents are executed and delivered

Perform general office tasks, such as scanning, copying, data entry, and maintaining organized workspaces

Qualification

Legal administrative experienceMicrosoft Office SuiteLegal terminology knowledgeDocument management systemsReal estate closing proceduresProofreading skillsInterpersonal communicationOrganizational skillsTime managementConfidential information handling