Apply on Employer Site

ParsonsKellogg · 3 weeks ago

Executive Assistant/Program Analyst- Joint Staff CDAO (TS/SCI)

US - DC, Washington

Full-time

Onsite

Senior Level, Lead/Staff

$101K/yr - $177K/yr

10+ years exp

Parsons is looking for an amazingly talented Executive Assistant/Program Analyst to join our team! In this role, you will provide operational support to the Joint Staff Chief Digital and Artificial Intelligence Officer, ensuring seamless communication and coordination within the organization.

AdvertisingMarketing

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage the Director's complex calendar, scheduling appointments, coordinating meetings, and prioritizing commitments

Serve as the primary point of contact for internal and external stakeholders, screening calls, managing correspondence, and responding to inquiries on behalf of the Director

Serve as a liaison between the Director and other staff members, facilitating communication and collaboration across the organization

Track and monitor action items, deadlines, and deliverables, ensuring timely completion

Anticipate the Director's needs and proactively identify and resolve potential issues

Coordinate with other executive assistants within the Joint Staff to ensure seamless operations

Assist with special projects and initiatives as assigned by the Director

Manage the Director's office supplies and equipment, ensuring adequate inventory and proper functionality

Facilitate the onboarding of new staff members, providing guidance and support

Maintain accurate and organized files, both electronic and hard copy, ensuring easy retrieval of information

Coordinate and manage official events, meetings, and conferences hosted by the Director

Support the draft, proofread, and edit correspondence, memoranda, and other documents on behalf of the Director

Manage correspondence and action items for the Director, ensuring timely responses and follow-up

Maintain strict confidentiality regarding sensitive information and discussions

Qualification

Executive-level administrative supportMicrosoft Office SuiteJoint Staff understandingTS/SCI security clearanceDepartment of Defense experienceProblem-solving skillsInterpersonal skillsCommunication skillsOrganizational skillsAttention to detail

Required

10-12 years of experience providing executive-level administrative support to senior military officers (GO/FO) or Senior Executive Service (SES) government officials

Bachelor's degree in a related field (e.g., Business Administration, Political Science, Communications). Additional years of experience will be considered in lieu of a degree

Proven experience managing complex calendars, travel arrangements, and correspondence for senior leaders

Demonstrated ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment

Excellent communication, interpersonal, and problem-solving skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong organizational skills and attention to detail

Ability to maintain strict confidentiality and exercise sound judgment

Firm understanding of Joint Staff organization, functions, and protocols

Experience working within the Department of Defense (DoD) or other government agencies

Active TS/SCI security clearance