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Cozen O'Connor · 18 hours ago

Legal Practice Assistant

Philadelphia, PA

Full-time

Onsite

Senior Level

7+ years exp

Cozen O'Connor is one of North America's fastest-growing law firms, offering full-service expertise in litigation, business law, and government relations. They are seeking an experienced Legal Practice Assistant to support several attorneys by managing calendars, drafting documents, and organizing client files.

ConsultingGovernmentLegal

H1B Sponsor Likely

Responsibilities

Optimize attorney time by effectively managing calendars, appointments, calls, and correspondence

Schedule virtual and in-person meetings, interviews, and other attorney activities promptly and accurately. Confirm appointments and handle cancellations as directed

Assist in drafting documents and correspondence

Type, redline, format, proofread, and edit various documents, charts, and tables, including correspondence, memoranda, reports, interview memos, and other legal documents

Assemble exhibits, witness lists, and other essential materials for investigative reports and hearings

Attend and document interviews and facilitate hearing processes

Routinely review and follow up on client deadlines and calendar appointments

Organize, prepare, and maintain client and office files in both electronic and paper filing systems

Assist with the billing process, including reviewing time and cost entries, making necessary corrections, and uploading client budgets

Process attorney time entries, summaries, expense reports, and check requests

Assist with travel arrangements

Assist with conference and business development events planning, including attending out-of-state conferences as necessary

Take all steps necessary to establish new matters, including assisting with conflict procedures, preparing and submitting forms, and assisting with/maintaining engagement agreements

Maintain attorney contact lists through Outlook/InterAction

Be flexible with assignments, providing support and service not only to primary attorneys but to any attorney within the department or office as needed

Qualification

Litigation practice experienceMicrosoft Office 365Document processing skillsTyping speed 70 wpmProject management skillsClient privacy maintenanceOrganizational skillsCommunication skillsTeam collaborationAttention to detail

Required

At least 7 years of experience as a litigation practice assistant with a well-established firm

Strong organizational and communication skills, both verbal and written, with the ability to interact professionally with clients, attorneys, and staff

Highly detail-oriented with the ability to multi-task effectively

Strong document processing and project management skills; ability to transcribe

Proficiency in advanced levels of Microsoft Office 365, Outlook, Excel, Word, iManage Work, Adobe, and the use of Styles, Redlining, and DocuSign

Ability to properly maintain client privacy and document security

Ability to operate the firm's software applications at an advanced level within a reasonable period, with excellent reading comprehension and proofreading skills

Experience working collaboratively in a team environment, demonstrating individual commitment to group tasks for efficient and quick completion

Accurate typing speed of at least 70 words per minute

Company

Cozen O'Connor

Cozen O'Connor is a full-service firm with nationally recognized practices in litigation, business law, and government relations.

Founded in 1970

Philadelphia, Pennsylvania, USA

1001-5000 employees

https://www.cozen.com

H1B Sponsorship

Cozen O'Connor has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (1)

2024 (2)

2023 (1)

2022 (1)

2020 (1)