Vertex Pharmaceuticals · 11 hours ago
Senior Administrative Assistant
Boston, MA
Full-time
Hybrid
Senior Level
$38/hr - $58/hr
5+ years expVertex Pharmaceuticals is a global biotechnology company that invests in scientific innovation. The Senior Administrative Assistant provides comprehensive calendar support to the Vice President of Business Development Transactions & Alliance Management, coordinating meetings and ensuring the smooth operation of administrative tasks.
BiotechnologyHealth CareMedicalPharmaceutical
Responsibilities
Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
Leads scheduling and management of large cross functional internal meetings of executives and senior leaders in due diligence processes, often on very tight timelines. Works closely with executive admins and others to ensure appropriate prioritization
Directly coordinates meetings and events with external parties for due diligence and deal negotiations, including space planning, IT support, catering, offsite dinners and security logistics
Attends team meetings, tracks action items and ensures appropriate follow-up
Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
Processes group purchase orders, invoices, and contracts
Assists with visitor registration, including pre-registering and escorting visitors
Assists with the onboarding of new personnel into the department
Ensures seamless day-to-day operations for team, including office support services via coordination with IT and Operations & Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors
Keeps team updated on/ensures compliance with Vertex notices/requirements (e.g., HR cycles, space planning)
Appreciates the uniquely sensitive nature of business development work and operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives
Supports special projects as necessary
Qualification
Required
Ability to work well under tight timelines and solve complex problems
Comfortable communicating with senior leaders within Vertex and externally
Demonstrates high emotional intelligence and excellent interpersonal skills when working cross functionally
Developed time management skills and organizational skills to prioritize work and/or multi-task and remain calm under pressure
Keen attention to detail
Discretion to handle highly sensitive and confidential correspondence on critical matters
Established knowledge of Microsoft Office products
Requires some responsiveness/availability evenings and weekends during peak times
Typically requires high school or secondary school education
Typically requires 5 years of administrative experience, or the equivalent combination of education and experience
Benefits
Medical, dental and vision benefits
Generous paid time off (including a week-long company shutdown in the Summer and the Winter)
Educational assistance programs including student loan repayment
A generous commuting subsidy
Matching charitable donations
401(k)
Company
Vertex Pharmaceuticals
Vertex Pharmaceuticals is focused on the discovery and development of small molecule drugs for the treatment of serious diseases.
5001-10000 employees
H1B Sponsorship
Vertex Pharmaceuticals has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (188)
2024 (150)
2023 (111)
2022 (164)
2021 (112)
2020 (80)
Funding
Current Stage
Public CompanyTotal Funding
$657.31MKey Investors
Janssen Belgium
2024-07-10Post Ipo Secondary· $1.11M
2022-05-17Post Ipo Equity· $50M
2009-12-03Post Ipo Equity· $443M
Leadership Team
Reshma Kewalramani
CEO and President
Nina Devlin
Senior Vice President, Chief Communications Officer
Recent News
2026-01-13
2026-01-12
Company data provided by crunchbase