Golden Gate Regional Center (GGRC) · 2 days ago
Administrative Assistant - Clinical Services
San Francisco, CA
Full-time
Onsite
New Grad, Entry Level
$48K/yr - $57K/yrGolden Gate Regional Center (GGRC) is looking to hire an Administrative Assistant to provide support to the Manager of Clinical Services. The role involves administrative support, document preparation, and coordination of clinical service activities while maintaining confidentiality and compliance with regulations.
CommunitiesNon ProfitService Industry
Responsibilities
Provide administrative support within the department by taking initiative, anticipating needs and carrying out projects in a timely manner within delegated scope of authority
Establish, maintain, and update files, databases, records and/or other documents develops, maintains and performs routine analyses and calculations of data for internal reports
Compose and prepare highly specialized correspondence
Serve as a liaison with other departments in the resolution of day-to-day administrative and operational problems
Respond to internal and external inquiries by phone, email, and in person and redirect as necessary
Compile and prepare documents for appeals, state level fair hearing for eligibility, discussion with attorneys and judges, other legal issues such a subpoena for records and court ordered evaluations
Assists manager and staff in problem solving, project planning, and development and execution of stated goals and objectives
Attend meetings as assigned; may prepare, edit, and distribute agendas and/or minutes of meetings
Schedule and coordinates meetings, events, appointments, and/or other similar activities for supervisor
Maintain files and confidential material for the Director, Clinical Services
Coordinate clinical service unit activities and staff schedules
Perform assigned functions in processing documents for final approval
Collect information for data, compile reports in support of assigned projects and research activities
Gather background material to establish the need for further diagnostic genetic studies, check with Manager, Clinical Services for unusual requests and have direct discussions with families and persons at risk (status 3)
Coordinate authorization and payments for amniocentesis (medical procedure used in prenatal diagnosis of chromosomal abnormalities and fetal infections, and also used for sex determination)
Review and process requests for medical consent
Track completion of eligibility reports from clinical staff
Prepare and finalize specialized assessment medical and psychological reports when necessary
Prepare and maintain files for personnel supported Mortality Review Committee
Maintain and coordinate registration conferences for continuing education for staff, and make necessary travel arrangements
Assist other members of the Management Advisory Committee (MAC) as requested
Act as a backup support to Executive Administrative Assistant and Administrative Assistant-Regional Center Services as needed
Participate in special projects, and assist with additional duties or tasks, as assigned
Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act
Qualification
Required
College education or equivalent
Creative Problem Solving
Customer service orientation
Organizational skills
Time management
Attention to detail
Adaptability
Collaboration/teamwork
Self direction
Initiative
Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
Ability to operate basic office equipment, including scanners, copiers, faxes, phones
Intermediate knowledge of MS Word® (e.g. tables, mail merges, form creation), MS Excel® (e.g. Pivot tables, Lookup graphing), MS PowerPoint®, MS Outlook® (e.g. group list management, multi-calendar management)
Ability to use internal records system
Ability to type 60 wpm
Use of discretion and ability to maintain confidentiality
Preferred
Relevant work experience in healthcare field preferred
Experience in multi-cultural settings and/or multi-lingual capacity
Benefits
Medical and Dental benefits with a generous employer contribution
Additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account
13 vacation days
15 sick days
11 paid holidays
6 personal holidays
Up to 5 paid days for continuing education
Company
Golden Gate Regional Center (GGRC)
Golden Gate Regional Center is a state-funded nonprofit organization serving individuals with developmental disabilities in Marin, San Francisco and San Mateo counties.
Founded in 1966
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase