City of Long Beach · 2 weeks ago
LEGAL ASSISTANT I - III
California, United States
Full-time
Onsite
Mid Level
3+ years expThe City of Long Beach is seeking a professional legal assistant to support the Departmental Counsel Division. The role involves transactional work, document preparation, calendar management, and general administrative duties.
Association
Responsibilities
Prepares initial drafts, revises, formats, finalizes and proofreads legal documents (contracts, leases, resolutions, ordinances, opinions, letters, memoranda, etc.) at the direction of attorneys in accordance with departmental policies and procedures
Prepares Temporary Restraining Orders and Writ of Mandate documents
Takes initiative to make sure work handled by our office is completed timely, correctly and free of errors
Receives, sorts, reads, routes and responds to routine mail and inquiries
Maintains calendar and tracks deadlines for attorneys
Coordinates and schedules meetings and administrative hearings
Establishes and maintains a variety of complex, privileged and sensitive files and records
Processes resolutions, ordinances and contracts with City departments for finalization and placement on the City Council Agenda
Screens and routes telephone calls in a courteous and professional manner from the public, City Councilmembers, Department Heads and other City employees
Opens assignments in CityLaw (case management software), and enters and maintains information
Provides back-up support to other Departmental Counsel attorneys as needed
Performs other related duties as required
Qualification
Required
High School Diploma or equivalent
Three years paid full time law firm or law office experience as a legal assistant/secretary
Ability to type accurately at the rate of 60 words per minute or better
Strong attention to detail
Excellent proofreading and redlining skills
Excellent grammar, punctuation, spelling and usage
Proficiency in using Microsoft Word and Outlook; and Adobe Acrobat
Solid organizational and multi-tasking skills
Ability to prioritize multiple tasks and ensure timely completion
Ability to communicate clearly and concisely orally and in writing
Knowledge of office procedures and legal terminology
Ability to work independently with minimal supervision and instruction
Good judgment in making decisions in accordance with office policies and procedures
Ability to interact professionally with all levels of personnel
Discretion in dealing with confidential matters
Ability to establish and maintain harmonious and effective working relationships
Excellent attendance, professional appearance and demeanor
Preferred
Corporate/Government transactional experience is highly desirable
Public Works and/or Construction contracting experience is highly desirable
Knowledge of local, state and federal court rules and filing procedures also a plus but not required
Bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public
Company
City of Long Beach
Long Beach is the second largest city in the Los Angeles metropolitan area, and the third largest in Southern California behind Los Angeles.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Lucius Martin
Deputy Mayor of Economic Development
Recent News
The Los Angeles Post
2025-08-23
Press Telegram
2025-05-03
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