New Haven Public Schools ยท 3 months ago
Administrative Assistant - Student Services
New Haven, CT
Full-time
Onsite
Entry Level
$50K/yr - $50K/yr
2+ years expNew Haven Public Schools is seeking an Administrative Assistant for Student Services to provide essential administrative support within the office. The role involves clerical duties, data entry, maintaining records, and assisting with departmental operations while ensuring effective communication and organization.
Education Management
Responsibilities
Greets and assists visitors; answers and screens phone calls. Routes visitors and callers to the appropriate party
Handles and routes mail, depending on assigned department may arrange appointments, meetings, and/or conferences for director(s) or others in the department
Handles routine requests for information, procedural guidelines or assistance over the telephone or in person. Gives information to other divisions and the public requiring knowledge of departmental rules, regulations, and procedures. May assist in resolving administrative problems as assigned
Maintain polite and professional communication via phone, email and all other forms of correspondence
Uses computers and/or other standard office equipment to generate items such as but not limited to correspondence, reports, spreadsheets, presentations and/or other documents required to provide administrative support and efficient operation of the office
Uses computers to compile and/or perform data entry. Retrieves data to produce reports, perform audits and/or to conduct research
Creates and/or maintains electronic and/or paper records and files according to established procedures. Searches files for information. May maintain less complex accounting, financial, and cost records where no technical knowledge is required. May handle personnel records
Depending on assigned department may handle financial and, purchasing functions, payroll functions, and expenditure functions
Depending on assigned department prepares payroll, vouchers, requisitions, and purchase orders. Performs routine posting to ledgers, account books or other records. Assists in or maintains inventory and orders supplies
Depending on assigned department may assist in planning, preparing, and coordinating the preparation of capital and operating budgets, including analysis of budget requests
Depending on assigned department may arrange and schedule preparations for meetings of a Board or Commission and may act as recording secretary
Performs related work as required
Qualification
Required
Graduation from a high school, which may be supplemented by college level courses relevant to the job duties performed by this position
At least 2 years of experience with administrative work such as described in the duties of this position
Considerable knowledge of modern office systems, practices and procedures
Computer literacy skills, including knowledge of Microsoft Office Suite programs, primarily MSWord, MSExcel, and Outlook
Considerable knowledge of business English, spelling and arithmetic
Ability to maintain record systems and to assemble and prepare reports from such records
Ability to effectively express ideas orally and in writing as well as to understand and follow oral and written instructions
Ability to establish and maintain effective working relationships with other employees and the public
Ability to research, assimilate data and present findings orally and in readable narrative form when necessary
Ability to be professional, polite, attentive and accurate
Ability to be organized, manage time to meet deadlines, anticipate needs, be detail oriented and resourceful
Benefits
Social Security
Company
New Haven Public Schools
We believe that all kids can learn, achieve, and rise to a bright future.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Thomas Lamb
Chief Operating Officer
Christian Tabares
Coordinator of After-School and Community Partnerships
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