MSCI Private Assets · 3 weeks ago
Executive Administrative Assistant to COO
US-NY-New York
Full-time
Hybrid
Mid, Senior Level
$115K/yr - $150K/yr
5+ years expMSCI is a leading company in data and analytics, and they are seeking a highly skilled Executive Administrative Assistant to support the Chief Operating Officer and the analytics team. The role involves managing a complex calendar, coordinating meetings, and providing administrative support to ensure the executive's strategic priorities are met.
Financial Services
Responsibilities
Manage a dynamic, high-volume calendar across dual responsibilities (COO / Head of Analytics) with constant re-prioritization and decision-support needs
Anticipate scheduling conflicts and proactively make judgment-based adjustments to reflect business priorities
Coordinate leadership team meetings, strategic initiatives, and cross-functional check-ins
Manage complex domestic and international travel and process expense reports per MSCI policy
Prepare meeting documents and support follow-up on key action items and decisions
Draft and edit high-quality communications and presentations
Serve as liaison between the executive, leadership team and internal/external stakeholders
Support or lead special projects, internal initiatives, and external events such as town halls and off-sites
Track timelines and deliverables to ensure objectives are met
Provide on-site logistical support including conference room reservations and set ups (audio/video connection, catering, seating arrangements); guest coordination
Partner with the Administrative Community to optimize office management and provide back-up support as needed
Qualification
Required
5-7 years of experience supporting senior executives in a global, high-demand business environment
Strong ability to operate with discretion, sound judgment, and professionalism under pressure
Excellent written and verbal communication skills; professional presence and high emotional intelligence
Demonstrated track record of anticipating needs, solving problems, and managing complexity
Exceptional organization, time management, and attention to detail
High degree of comfort handling confidential, strategic, or high-visibility matters
Proficiency with AI productivity tools such as ChatGPT, Microsoft Copilot, or similar
Strong command of Microsoft Office 365 Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
Virtual meeting platforms (Microsoft Teams, Zoom)
Navan (travel) and Concur (expense management)
Location: New York
Hours: 8:30 AM – 5:30 PM EST (flexibility required)
In-office expectations: Minimum of three days per week in the office with flexibility to be present as needed for business, team and client priorities (specific days will be agreed upon between the manager and employee)
Commuting requirement: Must be within a two-hour commutable distance of the MSCI
Benefits
Transparent compensation schemes and comprehensive employee benefits, tailored to your location, ensuring your financial security, health, and overall wellbeing.
Flexible working arrangements, advanced technology, and collaborative workspaces.
A culture of high performance and innovation where we experiment with new ideas and take responsibility for achieving results.
A global network of talented colleagues, who inspire, support, and share their expertise to innovate and deliver for our clients.
Global Orientation program to kickstart your journey, followed by access to our Learning@MSCI platform, AI Learning Center , LinkedIn Learning Pro and tailored learning opportunities for ongoing skills development.
Multi-directional career paths that offer professional growth and development through new challenges, internal mobility and expanded roles.
We actively nurture an environment that builds a sense of inclusion belonging and connection, including eight Employee Resource Groups.
Company
MSCI Private Assets
MSCI is the premier independent source of private markets intelligence in the world.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase