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G2 · 2 days ago

Office Coordinator & Executive Assistant

Chicago, IL

Full-time

Hybrid

Mid Level

$65K/yr - $75K/yr

3+ years exp

G2 is the world's largest and most trusted software marketplace, helping businesses make smarter software decisions. The Office Coordinator & Executive Assistant role involves optimizing operational efficiency and providing strategic support to executives, impacting productivity and strategic focus within the organization.

B2BBusiness IntelligenceConsumer ReviewsEnterprise SoftwareMarketing AutomationMarketplaceSoftware

Growth Opportunities

Responsibilities

Act as a ‘eyes & ears’ for your executive, providing insights and engaging in strategy discussions while managing their time to prioritize high-impact activities and strategic time blocks to ensure energy management

Provide comprehensive support to your executive and the wider Product R&D team. This includes but is not limited to: Managing calendar scheduling and logistical support - balancing priorities to ensure they can focus on high-impact activities that drive the business while also ensuring they have adequate downtime to maintain energy

Coordinating internal and external communications on behalf of your executive, flagging opportunities for promoting G2 Brand

Handling expense reports, preparing presentations, and arranging travel

Supporting your executive with ad hoc projects

Foster unity and enhance collaboration within the Product R&D team by organizing team-building initiatives as well as streamlining communication to ensure the global team is in alignment

Organizing and coordinating the logistics for major PR&D gatherings and important leadership forums including Quarterly Leadership Syncs and Quarterly Product Syncs in APAC & US

Organize and coordinate the logistics for key PR&D communication platforms including: The monthly Product Team All Hands meeting, The Product segment within the Company All Hands meeting, The Sprint Showcase (a 6 week show and tell of all product advancements), Annual Kick-off coordination for US & APAC for Product team

Maintaining the weekly operating cadence of the Product Leadership Team

As the primary point of contact for our Chicago office, you will play a key role in creating a dynamic and engaging workplace environment. This includes but is not limited to: Managing building access for guests and employees and addressing office-related inquiries

Overseeing vendor relations to ensure a consistent supply of office and kitchen essentials

Purchasing necessary office supplies and coordinating the scheduling of repairs for office spaces and equipment

Handling the receipt and dispatch of mail and packages

Facilitating office maintenance and improvement projects, including providing occasional on-site tech support with IT

Supporting office culture by leveraging the office as a strategic asset for fostering a collaborative work environment, particularly during key periods such as kick-off and sync weeks (e.g. organizing our annual holiday party, ordering lunch catering for all hands days, etc)

Exploring opportunities where time/efficiency is gained via automation or AI

Qualification

Executive Assistant experienceOffice Administration experienceGoogle Suite proficiencyMultitasking abilityTime management skillsProfessionalismTechnology setup experienceLearning company softwareVerbal communication skillsWritten communication skillsInterpersonal skillsDiscretion with confidential information