Madison Reed · 1 month ago
Executive Assistant-Office Support
San Francisco, CA
Full-time
Hybrid
Entry, Mid Level
$80K/yr - $100K/yr
2+ years expMadison Reed is searching for an Executive Assistant to provide support to their C team and manage their headquarters in San Francisco, CA. The role involves a variety of administrative tasks, communication facilitation, and office management, requiring strong organizational and interpersonal skills.
BeautyConsumer GoodsE-CommerceRetail
Responsibilities
Completes a broad variety of administrative tasks for C team (President, CFO, CMO, CPO) including: managing an extremely active calendar of meetings, appointments, and departmental offsites; composing and preparing correspondence that is sometimes confidential, compiling documents for travel-related meetings, franchise agreements, and managing expense reports
Provides a bridge for efficient and clear communication between the C team, internal teams, and franchisees; demonstrating leadership to maintain collaboration, trust and support with members of leadership
Builds relationships crucial to the success of the organization, and successfully completes critical aspects of deliverables with a hands-on approach
Prioritizes conflicting needs and tasks; handles matters expeditiously, proactively, and follows-through on requests to successful completion, often with deadline pressures
Coordinates the logistics of C-team departmental meetings and off-sites; supports CoS with All-Executive offsites and in office meetings
During core hours (8-5 PST), the Executive Assistant should be accessible, responsive, and actively engaged in their work responsibilities
For urgent matters during non working hours, we ask the Executive Assistant to make themselves available via Slack /their cell phones
Onsite as-needed by C-level team members for meetings (2-3 days a week)
Manages office operations, appearance, and feel of the office
Point of contact for our office vendors (i.e. facilities and catering)
Takes a leadership role in communicating emergency facility issues (restrooms, leaks, etc.)
Primary point of contact for issues with building access or emergency alarms
Assigns and tracks keys and parking space access to Madison Reed HQ
Be the face of Madison Reed - graciously greet and host all visitors, guests, candidates, etc. with kindness, professionalism, and a welcoming smile while representing all of the Madison Reed values
Qualification
Required
2-5+ years of experience supporting C-level executives in a publicly traded company or privately held company (series D or greater); and/or bachelor's degree
Experience working in a remote / hybrid environment across time zones
Strong organizational skills; the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Madison Reed team members, franchisees, and external partners
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability in ambiguous situations
Highly resourceful team-player, with the ability to also be flexible and extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of partnership support and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
Highly proficient in Google Suite and Slack
Benefits
Comprehensive Healthcare
100% Company Paid Short and Long Term Disability
401k Participation and Equity Grants
Continuing Education Contributions
HSA Employer Contributions and FSA Options
Parental Leave Program
Commuter Benefits
Responsible Paid Time Off Program
Complimentary Madison Reed Products + Discounts on Hair Color Bar Services
Company sponsored events
Company
Madison Reed
Madison Reed is a beauty company that offers hair coloring products online.
501-1000 employees
H1B Sponsorship
Madison Reed has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageTotal Funding
$313.71MKey Investors
Runway Growth CapitalSandbridge CapitalTrue Ventures
2025-10-09Debt Financing· $40M
2023-02-09Debt Financing· $50M
2022-04-28Series G· $33M
Leadership Team
Amy Errett
CEO and Founder
Brad Lande-Shannon
Chief Marketing Officer
Recent News
Company data provided by crunchbase