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Groth, Makarenko, Kaiser and Eidex · 3 weeks ago

Billing Specialist (Contract)

Duluth, GA

Full-time, Contract

Hybrid

Entry, Mid Level

$25/hr - $30/hr

2+ years exp

Groth, Makarenko, Kaiser and Eidex is a premier civil defense firm in the Southeast building the future of insurance defense. The Billing Specialist plays a critical role in ensuring accurate billing processes, resolving discrepancies, and supporting timely e-billing operations.

Law EnforcementLegal

Responsibilities

Reconcile WIP routinely (daily/weekly) to ensure time/expenses are complete, properly coded, and ready for billing

Review, audit, and troubleshoot WIP discrepancies (missing time entries, incorrect task/activity codes, duplication, incorrect rates, timing issues, and unposted costs)

Partner with attorneys, paralegals, and staff to resolve billing issues, obtain missing narratives, and confirm compliance before invoices are generated

Prepare and process pre-bills, apply edits, and finalize invoices in accordance with client/carrier billing guidelines

Ensure compliance with LEDES formats and carrier rules (task codes, narrative requirements, rate rules, caps, staffing, etc.)

Process invoices and manage billing workflow in Tabs3/TABS (or equivalent legal billing software)

Submit invoices through e-billing systems (e.g., Legal-X, TyMetrix 360, CounselLink, etc.) and track status

Manage billing rejections/appeals: correct issues, resubmit, and document outcomes

Assist with reporting (WIP aging, billing cycle time, write-downs, realization) and help identify process improvements

Qualification

Legal billing experienceWIP reconciliationLEDES complianceExcel proficiencyTabs3/TABS experienceDeadline managementProcess improvementAttention to detail