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Jedson Engineering · 1 day ago

Document Control Specialist

Pooler, GA

Full-time

Onsite

New Grad, Entry Level

Jedson Engineering is seeking a Document Control Specialist to support Project Document & Data Management activities. The role involves routine document management tasks, effective communication with various stakeholders, and requires analytical capabilities.

ConsultingReal Estate

Responsibilities

Assist with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases such as a document management system

May create and organize hard copy materials, prepare reproduction orders, create electronic and hard-copy transmittals, prepare email notifications to internal and external customers

Work with co-workers and other task force members to ensure deadlines are met and client goals are achieved

Pending Lead discretion, may have the authority to release documents without a more senior position to quality check

Qualification

Data Management SystemDocument ManagementEngineering Services ExperienceMulti-TaskingPrioritizingTeam WorkerAccuracyEfficiencySpeedAnalytical CapabilitiesVerbal CommunicationWritten CommunicationSelf Starter

Required

General supervision and routine document management activities

Technical and administrative support for Project Document & Data Management (PDDM) activities

Effective communication with Project Clients, Engineering Subcontractors, internal taskforce members and field personnel

Ability to communicate via verbal and written communications

Perform analytical tasks

Ability to multi-task and adapt to different Client requirements

Well versed in working within a minimum of two (2) or more PDDM workfaces (i.e., In-House Engineering, Supplier data, Work Packages, Contracts, Reporting, or Client Original Documents)

Some Data Management System experience

Related Engineering Services Provider industry experience

Perform technical and administrative duties including scanning hard-copy documents, renaming electronic files per project requirements, revision control, formatting, issue status requirements of hard-copy and electronic documents

Assist with receiving and filing related documents in a timely manner

Making accurate entries and updates in project databases such as a document management system

Create and organize hard copy materials

Prepare reproduction orders

Create electronic and hard-copy transmittals

Prepare email notifications to internal and external customers

Work with co-workers and other task force members to ensure deadlines are met and client goals are achieved

Pending Lead discretion, may have the authority to release documents without a more senior position to quality check

Multi-Tasking

Prioritizing

Core Hours Availability – Full Time – (between the business hours of 7am – 6pm M-F – in office – this is not a remote position)

Verbal and Written Communication Skills