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New Museum of Contemporary Art · 3 weeks ago

Staff Accountant & Administrative Assistant

New York, NY, US

Full-time

Onsite

Entry Level

$21.85/hr - $21.85/hr

1+ years exp

The New Museum of Contemporary Art is a leader among contemporary art museums, focusing on presenting contemporary culture in a critical context. They are seeking a Staff Accountant & Administrative Assistant to manage accounts payable and receivable, provide administrative support, and assist in various financial tasks related to the museum's operations.

Museums & Institutions

Responsibilities

Process payment requests for the Finance & Administration Team. Review invoices generated by staff, verifying coding and payment information, eliminating duplicates, and assuring proper approval. Prepare checks and ACH vouchers on a weekly basis in coordination with the Accounting Manager and Director of Finance & Administration

Maintain filing of vendor information, invoices, schedules, and other important documents including 1099 vendor data

Review monthly expense reimbursement and purchasing card transactions for proper approval, coding, accuracy, and support

Prepare weekly cash deposits and remote check deposits

Prepare cash receipt entries for credit card transactions, check deposits, admissions, and store

Maintain and reconcile primary petty cash for the Museum

Maintain fixed asset schedule, entering assets and disposals and calculating monthly depreciation expense

Support government grants acquittal requirements for the capital building project, including a clear understanding of grant acquittal requirements; coordinate, collect, organize and verify all required supporting documentation, and ensure all reporting and submission timelines are met

Support Accounting Manager, Director of Finance & Administration, and VP of Finance & Administration in related tasks and projects within the scope of the position as assigned (i.e. audit work paper preparation, financial schedules, reports, and journal entries)

Monitor the office equipment including printers, copy machines, fax machine, and postage machine. Coordinate associated service needs. Monitor lease renewals/terminations and equipment return

Maintain supply room and office areas in an orderly fashion

Sort and distribute incoming mail and faxes and meters outgoing mail/Fedex/UPS. Arranges messenger services

Order office supplies/coffee/various materials needed for all Museum activity and tracks inventory. Receive all ordered supplies and checks them against packing slips

Maintain and archive accounting files

Monitor general New Museum information email account

Track publication royalty statements

Other duties and special projects, as assigned by the Accounting Manager, Director of Finance & Administration, and VP of Finance & Administration within the scope of the position