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Setpoint · 2 weeks ago

Facilities Manager & Executive Assistant

New York, New York, United States

Full-time

Onsite

Mid, Senior Level

$90K/yr - $100K/yr

4+ years exp

Setpoint is an alternative asset manager focused on asset-backed private credit. They are seeking a Facilities Manager & Executive Assistant to manage day-to-day operations of their offices and provide support to the CEO, ensuring a smooth and efficient working environment.

FinTechInformation TechnologyProperty ManagementSaaSTransaction Processing

Responsibilities

Own facilities and office operations across three offices, based in-person in NYC while overseeing the other locations remotely

Serve as primary point of contact for landlords, building management, and key vendors; coordinate maintenance, repairs, and regular services

Work with part-time on-site staff to keep kitchens stocked, common areas tidy, and office tasks handled consistently

Manage core office services (mail, packages, supplies, equipment, access/badges) and keep basic A/V and workstations functional

Partner with People/HR to set up new hires at their desks and ensure their first day in the office feels smooth and welcoming

Help plan and execute New York office events (team lunches, happy hours, onsite days) and ensure the space is set up appropriately

Own the in-office candidate experience in NY — greet candidates, manage room logistics, and represent Setpoint professionally

Serve as Executive Assistant to the CEO and other executives, managing their calendar, scheduling and prioritizing meetings, and arranging travel

Process CEO expenses and support prep for key meetings by organizing agendas, materials, and follow-ups

Qualification

Facilities managementExecutive supportVendor coordinationCalendar managementGoogle WorkspaceOrganizational skillsCommunication skillsProblem solvingTeam collaboration