University of Florida · 1 month ago
Fiscal Assistant II
Gainesville, FL
Full-time
Onsite
Entry Level
$21.89/hr - $26.34/hr
3+ years expThe University of Florida is seeking a Fiscal Assistant II to provide support in financial and business activities within the Department of Clinical and Health Psychology. The role involves managing procurement, disbursements, travel coordination, and assisting with various fiscal duties while ensuring compliance with university policies.
Higher Education
Responsibilities
Responsible for all procurement and disbursements within PeopleSoft and MyUF Marketplace for the department, including all clinical procurements and disbursements
Responsible for the preparation and processing of outside vendor invoices, payment authorizations, interdepartmental encumbrances, and purchase requisitions
This includes purchases via UF Purchasing Card (PCARD), Purchase Order (PO), direct billing, and payments for all these expenditures
Receives and evaluates submitted requests for purchases in the College’s Purchasing Approval Request (PAR) system to determine adherence to University and departmental policies and procedures, and the appropriate funding sources and mechanisms for payment
Utilizes own PCARD to make purchases as requested and approved by the Assistant Director, Administrative Services
Reconciles PCARD charges weekly
Submits requisitions for POs in MyUF Marketplace system
Places all specialty orders, upon approval by the Assistant Director, Administrative Services
Works with Assistant Director, Administrative Services to ensure all purchases and expenditures are within federal and state laws, UF policies, and procedures, and PHHP policies
Processes reimbursements in UFGO to individuals for appropriate out-of-pocket business-related expenses as determined by UF policy
Confirms complete backup documentation is uploaded in OnBase for purchase orders and travel transactions
Subsequent vendor follow-up and tracking of expenses to confirm appropriate payments
Provides guidance and assistance to faculty, students and staff with preparing and submitting travel authorization requests and travel expense reports in the UFGO system
Works with the Administrative Specialist to coordinate travel for recruitment visits for faculty candidates
Coordinates with PHHP Research Core team member assigned to CHP on travel funded by research and grant funds
Researches operational problems and errors, recommends solutions, and implements them
Actively addresses issues and provides customer service to faculty and staff as it relates to fiscal processes
Builds relationships with stakeholders throughout the department, college, university and outside constituents
Processes journal entries, change order requests, cash expense refunds, and deposits
Provides training to department employees engaging in purchasing activities and assists with onboarding of new employees by providing an introduction to purchasing at UF and in the department; continues to advise faculty, staff, and administrators regarding University policies and procedures related to fiscal activities
Reviews monthly transaction details to identify errors and works with the Accounting Specialist to make corrections
Assists the Assistant Director and Accounting Specialist with various financial tasks as assigned, including running reports, audit preparation, and clinic-related duties as needed
Serves as backup (as needed in times of high volume or for vacation coverage purposes) to the other administrative staff within the department
Qualification
Required
High school diploma or equivalent and three years of general accounts transaction experience
Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience
Preferred
Knowledge of University of Florida policies and procedures
Must have the ability to exercise a high degree of diplomacy and tact
Excellent customer service, interpersonal communication skills and demonstrated ability to work with diverse groups of people
Strong computer skills, particularly in PeopleSoft
Must be highly flexible and able to accommodate changing needs of the department
Ability to work well under pressure with minimal supervision
Strong organizational skills
Demonstrated attention to detail
Ability to maintain a high level of confidentiality
Benefits
Health, dental and vision insurance
State retirement plans
A generous leave program
Tuition assistance
Public Service Loan Forgiveness (PSLF) eligible employer
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2026-01-17
2026-01-13
2025-12-07
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