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Sarasota County Government · 3 weeks ago

Operations, Budget, and Administrative Coordinator

Twin Lakes Park

Full-time

Onsite

Entry Level

$25.70/hr - $27.50/hr

1+ years exp

Sarasota County Government is seeking an Operations, Budget, and Administrative Coordinator to support the Beaches and Water Access Parks Division. The role involves managing division communications, budget oversight, and procurement activities while providing administrative support to the Division Manager.

ConsultingGovernmentPublic RelationsPublic Safety

Responsibilities

Provide direct administrative and technical support to the Division Manager, coordinating projects, assignments, and division communications, including newsletters

Prepare administrative and legal submittals, correspondence, data entry, and document review to ensure accuracy and compliance

Develop and manage internal and external division communications, including website updates and social media content per department protocols

Respond to customer inquiries and resolves complex service issues while ensuring compliance with policy, legal, and regulatory requirements

Coordinate division operations including asset management, inventory tracking, purchasing, disposal, and staff training tracking

Monitor, track, and support preparation of the division budget, ensuring fiscal compliance throughout the year and at year-end closeout

Research, analyze, and prepare financial data and expenditure reports for division and department leadership

Serve as administrative agent and contract manager for multiple division and department-wide service contracts, including janitorial services

Coordinate procurement activities, including RFPs, purchase orders, contract renewals, amendments, and vendor compliance

Manage P-card, purchase requisitions, invoices, and payments, ensuring adherence to procurement policies and timely processing

Provide support to the Department and Division on Smartsheet assignments and development

Qualification

Budget managementContract administrationProcurement activitiesData analysisCustomer serviceTechnical supportInventory trackingAsset managementProblem-solvingCommunication skills

Required

Bachelor's Degree from an accredited college or university in related field AND one (1) year of job-related experience

OR An Associate's Degree from an accredited college or university in a related field AND three (3) years of job-related experience

OR Progressively responsible professional experience which provides the requisite knowledge, skills, and abilities for this job may be substituted on a year-for-year basis for the required degree. (5 years of related professional experience minimum)

Valid Florida driver's license at the date of hire

Preferred

Proficiency in computer systems and software, with strong knowledge of business processes to resolve budget issues and collect, analyze, and interpret data