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Meijer · 6 hours ago

Legal Operations Coordinator

Grand Rapids, MI

Full-time

Onsite

Entry, Mid Level

2+ years exp

Meijer is a family company that focuses on serving people and communities. The Legal Operations Coordinator will provide operational support to the legal department, managing files, communications, and compliance functions while interacting with internal and external stakeholders.

Food ProcessingHealth CarePharmaceuticalRetail

Responsibilities

Manages department level needs in coordination with the broader organization's initiatives. Coordinates internal department processes and deliverables with respect to same

Ability to project manage larger department initiatives, including in coordination across multiple business areas

Maintains legal departmental files and matters and assists with records retention compliance.  Ability to open and manipulate files/information in matter management system

Manages engagement with outside counsel

Composes or revises memos, reports, letters, presentations and any legal communication necessary for the area

Prepares board reports, executive level presentations and materials for department-wide meetings

Coordinates department communications plans and manages communication tools

Manages department platforms and tools and leads in identification of process improvements and technological advancements to gain efficiencies and improve quality of deliverables

Supports administration of corporate compliance function, including task management, onboarding compliance officers, and reporting

Maintain timelines, status and deadlines and provide calendaring for high-volume practice group(s)

Maintains information in contract management system and/or on legal portal

Sorts and distributes department mail, prepares correspondence for distribution, processes departmental paperwork, makes photocopies and performs other administrative duties such as: travel arrangements, schedule meetings, etc

Supports on department invoicing and budgeting

Oversees immigration processing and acts as a liaison between business and external counsel

Individual must be willing and open to accepting new responsibilities and duties as practice group’s needs arise

Frequently interact with clients in connection with status of project work, necessitating a high-level of responsiveness

Self-starter to identify weaknesses in workflows and develop and implement solutions

The coordinator communicates daily with persons inside and outside the company on legal issues

Works regularly with privileged and/or confidential information

Maintains complete confidentiality regarding all department information

On a daily basis, handles many tasks independently that require good judgment and the handling of sensitive information

This job profile is not meant to be all inclusive of the responsibilities of this position; may perform other duties as assigned or required

Qualification

Legal terminologyMicrosoft Office SuiteProject managementImmigration experienceAnalytical abilitiesProactive initiativeInterpersonal skillsOrganizational skillsAttention to detail

Required

College and/or Bachelor's degree required

2+ years of project management experience. Immigration experience a plus

Ability to create reporting and presentations for an executive level audience

Able to lead cross-functional groups to complete assigned tasks

Knowledge of office procedures, legal terminology, excellent grammar/punctuation/spelling and writing abilities. Including the ability to type proficiently

Skills to perform various PC functions and ability to operate standard office equipment. Must be proficient in Word, Excel, Outlook, Power Point, and sharepoint software

Interpersonal skills necessary to deal professionally and effectively with a diverse group of team members on sensitive and confidential matters

Analytical abilities sufficient to gather and interpret data for the solution of legal problems

Must be organized, detailed oriented, and able to prioritize multiple tasks

Resourceful, takes initiative and maintains good follow-through. Anticipates the needs of the attorney/client and works proactively on assignment based on previous legal experience and knowledge