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Inside Higher Ed · 3 weeks ago

Special Projects Administrator

Gambier, OH

Full-time

Onsite

Entry, Mid Level

2+ years exp

Inside Higher Ed is a dynamic and growing non-profit literary organization committed to providing high-quality workshops and educational programming. The Special Projects Administrator plays a critical role in supporting the execution of organizational goals and fostering the long-term stability of the organization through administrative and project management support.

Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Prepare reports, presentations, and documentation for internal and external stakeholders

Assist with administration of Board of Trustee meetings, materials and logistics

Provide administrative support for the Editor, Director of Youth Programming, and Director of Programs. Organize and manage key meetings, take meeting notes, track action items, and ensure timely follow-up

Manage The Kenyon Review, KR Workshop, and Young Writers emails and phone calls, answering questions and/or directing inquiries to the appropriate resources

Process applications and enrollments

Manage and update workshop databases

Prepare and process staff contracts, hiring paperwork and program invoices

Create payment orders and process workshop staff payments

Create and update program paperwork and materials

Assist with mailings and promotions

Order and maintain an inventory of necessary program materials and supplies

Coordinate with other Kenyon College offices and outside vendors to secure necessary facilities, supplies, and services

Provide other administrative support as needed

Assist with gathering, analyzing, and interpreting data related to organizational performance, program impact, and market trends

Maintain and update databases for internal records, program metrics, and donor information

Conduct regular reviews of data collection practices to ensure consistency, accuracy, and efficiency

Conduct market research to inform strategic growth initiatives, including increasing the circulation and reputation of The Kenyon Review

Identify new opportunities for outreach, audience engagement, and supporter diversification

Analyze trends in the literary sector and programming best practices to help inform the organization's growth strategy

Evaluate internal workflows for efficiency and identify opportunities to streamline operations, particularly in production, shared drive file architecture and conventions, shared technologies including Monday.com, Excel, and Filemaker Pro, and student programming

Collaborate with leadership to identify when outsourcing might be beneficial to improve productivity or cost-effectiveness, including vendor research management and contracts

Support the development of new programs, including budget modeling that assists in the design of new workshops and initiatives targeted at both the broader community and Kenyon College students

Ensure the successful execution of current programming, helping to maintain high standards and ensuring that all program deliverables are met

Provide logistical and operational support for workshops, literary events, and other programming activities

Work closely with program teams to ensure the efficient execution of various projects, including youth programming, workshops, and publication-related tasks

Contribute to campus-wide initiatives and support and align efforts with affiliate organizations and college partners

Assist with event logistics and coordination for workshops, literary events, the reading series, and other programming activities

Provide on-site support for in-person activities and help ensure a seamless experience for students, interns, and attendees

Qualification

Data analysisMarket researchProject managementMicrosoft Office SuiteGoogle SuiteMonday.comFileMaker ProOrganizational skillsCommunication skillsAttention to detailTeam collaboration