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Young Life · 3 months ago

Area Administrator I-Steamboat Springs, CO (Part Time)

Steamboat Springs, CO

Part-time

Onsite

New Grad, Entry Level

Young Life is a non-profit organization that focuses on youth ministry. They are seeking an Area Administrator I to provide administrative support for the field ministry area office, ensuring organized and efficient operations.

ConsultingCRMInformation TechnologyLeisureRecreation

Culture & Values

Responsibilities

Written and Verbal Communication

Answer correspondence, do filing and prepare mailings

Answer phones

Respond to voicemail, e-mail and phone calls in a timely and professional manner

Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff

Create club/event postcards, flyers, and/or maps

Work with the Area Director & Committee to send prayer e-mails and monthly updates

Send personal support mailings

Create and maintain area M-Site

Work with the Area Director & Committee to send thank-you letters to donors

Interact with area directors, area staff, area committee, volunteer team leaders and leaders with area

Process and track donations

Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date

Manage monthly expenses and budgets in Workday, including area and staff expense reports

Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month

Update area donor database on a regular basis

Enter club card data into kid database

Update parent database

Maintain newsletter recipient list

Create and maintain banquet invitation list

Update contacts in Salesforce

Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners

Coordinate area meetings, including: Staff Meetings, Leadership meetings, and Committee meetings

Track participation, payments, health forms and how much each kid has earned in fundraisers

Send letters to parents about camp sign-ups, itineraries and health forms

Responsible for fundraiser marketing

Construct and distribute camp brochures

Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins

Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards

Track guest list, table sponsors, RSVP list and donations received from banquet

Coordinate with table hosts about their invitation lists

Mail invitations

Send thank you notes to banquet donors

Track table sponsors

Provide training to area director, staff, Committee, volunteer team leaders and leaders with various items, processes and applications related to field administration

Qualification

Microsoft Office SuiteSalesforceWorkdayBasic accounting skillsOrganizational skillsCustomer service skillsRelational skillsWritten communicationVerbal communicationAttention to detail