Convene · 1 month ago
Senior Event Producer
New York, NY
Full-time
Onsite
Senior Level
$100K/yr - $105K/yr
6+ years expConvene Hospitality Group is a global portfolio of lifestyle brands focused on creating hospitality-driven destinations. The Senior Event Producer will be the primary point of contact for clients planning large-scale events, leading the full planning and logistics lifecycle while ensuring a premium client experience.
Commercial Real EstateCoworkingDigital MediaEvent ManagementEventsHospitalityVirtual Workforce
Responsibilities
Partner with Sales to support the contracting and client onboarding process - from site surveys through contract execution and hand-off into event planning
Host client kick-off calls, discovery meetings, and pre-production milestones to align on objectives and requirements
Lead discovery and planning sessions, developing timelines, run-of-show documents, and converting client documentation into venue-standard files
Provide strategic and consultative guidance to clients, aligning event design with business objectives and venue capabilities
Maximize revenue opportunities by identifying appropriate upsells and integrating strategic partners as needed
Lead, coach, and develop Event Coordinators and Event Producer - setting priorities, allocating resources, and ensuring consistent execution standards
Serve as a point of escalation and mentorship for your team, modeling premium service standards and problem-solving under pressure
Help create SOPs for events (from load-in to strike) with stakeholders to ensure successful product launch and implementation, adjusting as needed once live
Guide clients through all stages of the NYC permit process - from preparing and filing applications to ensuring successful execution
Coordinate with Convene’s preferred catering partner (or client-selected caterer) to finalize inventory needs and service timing
Oversee vendor management and logistics, including coordinating load-in/load-out schedules, access requirements, and integration with venue operations
Oversee event design and logistics - including floorplans/diagrams, guest flow, branding, and signage - ensuring compliance with venue standards, health & safety requirements, and brand guidelines
Host and guide client walkthroughs to review spaces, logistics, and plans prior to the event
Serve as the primary liaison between the client and Convene’s internal teams as well as external partners
Develop and maintain accurate event data in the CRM system, serving as the source of truth for program details, financials, and communications
Surface and escalate key information to internal teams and external partners to ensure alignment
Provide clear, transparent financial management—quoting, change orders, vendor costs, monitoring budgets/spend, and reconciliation—while proactively communicating additional charges to ensure final billing is accurate
Lead onsite execution, acting as the client’s advocate and Convene’s representative to ensure all elements are delivered on time, on budget, and at premium quality
Direct and support on-site Event Coordinators to deliver seamless client experiences day-of
Conduct post-event debriefs with both clients and internal teams, managing follow-up deliverables and capturing lessons learned for continuous improvement
Qualification
Required
6–8+ years in event planning/production with significant exposure to large-scale corporate or experiential events
Proven success as a client-facing lead with strong relationship management skills; demonstrated ability to anticipate client needs, offer proactive solutions, and drive achievement of KPIs
Experience managing and developing event staff (Event Coordinators, Event Producers, or equivalent), setting priorities, allocating resources, providing feedback, and fostering a collaborative, high-performance culture
Prior experience managing programs involving multiple vendors and cross-functional teams, supported by an established network of trusted event vendors and partners
Proven ability to manage relationships with outside catering partners to ensure seamless service and guest experience
Baseline understanding of event AV production (power, rigging, lighting, sound) and familiarity with AV/production workflows; able to collaborate effectively with technical teams and interpret CAD/technical diagrams (hands-on operation not required)
Experience with CRM/event systems (Salesforce) and diagramming tools (Social Tables, AllSeated; CAD a plus)
Strong business sense, financial literacy, and ability to manage complex budgets
Exceptional communication skills - verbal, written, and presentation; able to distill and share program details across stakeholders with clarity and precision
Ability to stay adaptable, problem-solve under pressure, and maintain a professional presence in high-stakes environments
Benefits
Health & Wellness: Day-one health coverage for you and your family, 24/7 virtual care, emotional well-being support, and fertility & family planning benefits.
Time Off & Balance: Generous PTO, your birthday off (because, of course!), paid parental leave, and a year-end holiday closure to recharge.
Financial Growth: 401K with company match and support for education, courses, and certifications.
Development & Recognition: Ongoing career growth opportunities plus recognition programs to celebrate milestones.
Community & Impact: Volunteer and give-back opportunities, and the chance to make a real impact in the work you do.
Company
Convene
Convene is a hospitality company that designs places to meet, work, and host events.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$281.55MKey Investors
ArrowMark PartnersBrookfield Property PartnersConversion Ventures
2022-07-12Series Unknown· $1.05M
2018-07-10Series D· $152M
2017-05-01Series C· $68M
Leadership Team
Ryan Simonetti
CEO & Co-Founder
Recent News
2025-09-17
Company data provided by crunchbase