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WSP in the U.S. · 3 hours ago

Assistant Vice President, Program Management Support

Los Angeles, CA

Full-time

Onsite

Senior Level, Lead/Staff

10+ years exp

WSP is currently initiating a search for an Assistant Vice President, Program Management Support for their Tamuning, Guam office. The ideal candidate will provide high level technical support for project and program management information systems, overseeing cross-functional teams and managing multiple concurrent projects.

AssociationBankingE-Commerce

Responsibilities

Responsible for supporting transportation programs and projects

Oversee and monitor cross-functional teams of technical professionals and subject matter experts to execute project work on mid-level and/or multiple concurrent projects, including budgets, tracking hours and expenses, task completion, cost, compliance documentation, and managing the contractual obligations to deliver the project(s) as defined in the contract

Support the development of project proposals, cost estimates, scope, schedules, and resource plans

Support Project Manager with budget development, monitoring, Estimate to Completes (ETCs), and recovery plans, and invoices

Assist project manager with change management, such as documenting scope changes or scope additions

Assist project manager in developing contract change orders

Support subcontract development and amendments

Partner with management staff to maintain regular communications with the client including reporting on monthly status, safety incidents, and major issues together with scope and budget impacts

Manage the administration, contract compliance and key financial elements associated with multiple portfolio contracts and large scale multi-disciplinary projects

Provide continuous project management and quality improvement support

Assist in monitoring projects progress, claims, and invoicing/payments

Support the development and updates to the Project Initiation/Setup Documentation including: Risk (REF/RMP), Project Management Plan (PMP), Project Quality Plan (QP), Project Safety (PSP), and Communications Plan as necessary

Provide regular project reporting and updates to clients, technical area, and business unit managers, identifying any emergent issues with scope, risk, and/or budget

Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures

Manage, and develop competitive grants for transportation projects

Perform additional responsibilities as required by business needs

Qualification

Transportation financial managementGrant managementProject managementProject control systemsMS Office SuiteTechnical writingAnalytical skillsSelf-leadershipMulti-taskingWorkplace safetyProgramming experiencePower BIProject scheduling softwareInterpersonal skillsProblem-solving skillsCommunication skillsAttention to detailAdaptability

Required

Bachelor's Degree in Engineering, Construction Management, Planning or a related discipline

10+ years of relevant post education experience with 5+ years of experience in transit and transportation projects

Proficient understanding of project delivery process within the A/E/C industry and strong background and experience in project management

Familiarity with federal regulations

Experience in establishing project control systems and procedures and developing project reports and documentation

Experience in transportation financial management

Demonstrated experience in transportation grant management or grant application development

Highly proficient analytical and organizational skills, with business acumen to bridge the business and project management

Highly proficient with critical thinking and problem-solving skills to make assessments and calculations involving the application of project management principles, with a sound understanding of intent, impact, and optimal outcomes

Highly proficient interpersonal and communication skills to interact effectively, persuasively, and tactfully with leadership, subcontractors, and employees at all levels of the organization

Strong self-leadership with attention to detail, multi-tasking, and adjusting readily to the changing prioritization of responsibilities in a dynamic work environment

Works independently to provide guidance and leadership to mid-level to senior-level team or project members, with strict adherence to QA/QC

Proficiency with technical writing, office automation, relevant software, MS Office suite products (e.g., Word, Excel, Visio, Project, SharePoint), technology, spreadsheets, and PM tools

Demonstrated effectiveness at coordinating resources and assertively directing consultants, suppliers, subcontractors, and others to consistently complete tasks competently and efficiently

Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies

Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek

Perform additional responsibilities as required by project needs