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Rubicon Programs · 4 weeks ago

Landscape Administrative Assistant, Bilingual - Richmond

Richmond, CA

Full-time

Onsite

New Grad, Entry Level

$25/hr - $28/hr

Rubicon Programs is a nonprofit dedicated to transforming East Bay communities through various services. The Administrative Assistant provides comprehensive administrative and clerical support for Rubicon Landscape Services, ensuring efficient operations and contributing to organizational visibility through social media and web content.

Asset ManagementCommunitiesNon Profit

No H1B

Responsibilities

Support accounts receivable processes, including preparation of billing and management of aging collections

Assist with accounts payable by monitoring incoming invoices and preparing/uploading payment data into RAMP, the organization’s accounts payable system

Contribute to the development and maintenance of social media and website content

Data entry task related to contract support

Support data entry tasks within Aspire operating software, including catalog pricing and vendor record updates, and review of purchase receipts

Assist with board meeting logistics, including scheduling, preparation of materials, minute-taking, and related organizational tasks

Support review and reconciliation of Time Entry records, including follow-up on discrepancies and associated administrative tasks

Assists with general clerical and administrative support for Landscape operations

Support Human Resources and employee relations

Qualification

Microsoft Office SuiteBilingual EnglishSpanishAdobe Acrobat ProfessionalAdobe Creative CloudCanvaAspireRAMPClerical skillsCustomer service orientationOrganizational skillsCommunication skillsAttention to detail

Required

Strong clerical, administrative, and organizational skills with the ability to manage multiple priorities

Demonstrated reliability, flexibility, and teamwork, with strong communication skills and professional customer service orientation

Exceptional attention to detail with the ability to manage time effectively and maintain accuracy in a fast-paced environment

Preferred

Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with Adobe Acrobat Professional, Adobe Creative Cloud, Canva, Aspire, and RAMP is preferred

Bi-lingual English and Spanish highly desired