Marshall B. Ketchum University · 1 day ago
Administrative Assistant to the Program Director
Fullerton, CA
Full-time
Onsite
New Grad, Entry LevelMarshall B. Ketchum University is an independent, private, non-profit educational institution focused on health care education. The Administrative Assistant to the Program Director provides high-level administrative support to ensure the efficient functioning of the School of PA Studies, managing operations, communication, and scheduling for the Program Director.
Higher EducationNon ProfitUniversities
Responsibilities
Manage administrative operations for the Program Director
Manage and coordinate the Program Director’s calendar, appointments, and scheduling needs, ensuring timely communication and follow-up
Serve as a point of contact for internal and external inquiries directed to the Program Director
Prepare correspondence, meeting agendas and minutes, reports, and program communications
Provide administrative support for meetings, retreats, and special events
Maintain organized and accurate digital and physical records
Request, collect, organize, and format documentation for reviews, reports, and scholarly activities
Assist with preparing, formatting, or organizing documents needed for accreditation, program evaluation, or institutional reporting
Facilitate updates to handbooks and websites
Assist with the coordination and distribution of student awards and scholarships
Handle sensitive student, faculty, and program information in accordance with program and institutional policy
Serve as a liaison to university administrative units to support smooth program operations
Provide timely updates to the Program Director on departmental matters or emerging issues/concerns
Participate in program improvement initiatives, perform other duties, and complete special projects as directed by the Program Director
Qualification
Required
Strong written and verbal communication skills
Consistently engage in professional and collegial interactions
Ability to work collaboratively with faculty, staff, students, and university partners across departments
Excel in independent tasks
Demonstrate analysis and problem-solving skills
Perform work with care and attention to detail
Maintain confidentiality of sensitive information
Demonstrate the ability to organize, prioritize, and maintain efficiency
Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, Teams, SharePoint, etc.)
Readily learn and utilize new technology and software applications
Proactive in identifying opportunities to improve and support program operations
Flexible and willing to cross-train in assigned areas
Associate or bachelor's degree; equivalent administrative or program support experience may be acceptable
Preferred
Prior experience in an academic or health care setting preferred
Benefits
Medical, dental, and life insurance
Free vision exams
Short and long term disability
Generous paid time off plans
A university-sponsored retirement plan
Company
Marshall B. Ketchum University
Marshall B. Ketchum University is home to the Southern California College of Optometry
Founded in 2013
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.75M2016-10-18Grant· $0.75M
Recent News
2025-07-08
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