University of Colorado · 4 weeks ago
HR & Facilities Operations Generalist
Aurora, CO
Full-time
Hybrid
New Grad, Entry Level
$50K/yr - $57K/yrThe University of Colorado Anschutz Medical Campus is seeking an entry-level HR & Facilities Operations Generalist to support the College of Nursing's commitment to a healthy work environment. This role involves managing HR operations, onboarding, and facilities coordination to ensure smooth operations within the college.
EducationHigher EducationUniversities
Responsibilities
Continuously monitor and triage all submissions to the CU Nursing HR ticketing system to ensure efficient and consistent response to all requests
Handle operational tasks related to onboarding and offboarding, such as sending initial emails to new hires with onboarding information, follow up on HR Team members for their onboarding tasks, signing up new hires for Campus New Employee Orientation, communicating offboarding information with the employee and the direct supervisors, as well as other onboarding/offboarding assigned tasks
Review newly submitted payroll and funding requests for completion and ensure they efficiently route through the process
Maintain CU Nursing onboarding, off-boarding, payroll, and other templates up-to-date and aligned with templates approved by Central HR. Ensure finalized documents and forms are saved accordingly
Assist with pulling, collecting, and reporting on survey data to support HR initiatives and college area ad hoc and recurring requests
Enter and maintain data in systems such as Human Capital Management, Taleo, and SharePoint to facilitate CU Nursing HR recruitment, onboarding, and offboarding processes
Audit and update all relevant human resources information on the CU Nursing Intranet and associated websites
Maintain personnel files of current and past CU Nursing employees, in accordance with campus and college standards
Share FML/CU FAMIL information with employees and supervisors as needed. Verify that required rows/submissions in HCM related to leave processes, including FML/CU FAMLI, have been entered by the CU Central Leave Team, and follow up with the CU Central Leave Team on any needed rows or questions related to college employees
Develop and maintain knowledge of Federal, State, University, and College HR policies, procedures, and guidelines
Orient and guide college faculty and staff on CU Nursing general HR processes, including the payroll and funding form, position initiation form, etc
Assist the CU Nursing HR & Payroll Senior Professional and the Director of HR with special projects and other duties as assigned
Collaborate with the Director of HR and Assistant Director of HR to track and organize employee relations documentation
Provide feedback on CU Nursing HR processes with an eye on continuous improvement
Support the Director of HR in employee training and organizational development initiatives for staff and faculty
Provide backup support for recruitment activities when the HR Recruitment Generalist is out of the office, ensuring continuity of hiring processes and compliance with established procedures, including monitoring recruitment inquiries, assisting with candidate communication and interview scheduling, verifying search committee compliance, and supporting reference checks and salary approvals as needed
Coordinate emergency and safety preparedness efforts within the College of Nursing, including monitoring system & campus communications on emergency and safety preparedness, and ensuring consistent communication through established channels in the college as needed to ensure compliance and readiness
Maintain and update the Continuity of Operations Plan (COOP) regularly following established college SOP; keep the Chief of Staff up to date on any questions or concerns related to COOP
Track and maintain college capital equipment inventory utilizing campus systems and following established deadlines to ensure accurate records
Make needed updates to Web Space software (or similar software) and communicate any concerns or issues to the Chief of Staff
Maintain and update documentation of college office space on CU Anschutz Campus, including office and phone assignments, blueprints, etc
Coordinate facilities-related onboarding and offboarding tasks, ensuring smooth transitions for employees
Following assigned offices, submit key requests to the CU Anschutz Lock Shop, tracking all requests for completion
Recommend office assignments and manage related logistics for office moves, including updating door signs, requesting phone updates or transfers, submitting needed work orders, etc
Work with the Chief of Staff to support all college construction projects, ensuring consistent follow-up and communication on college facilities-related tasks for projects
Submit and track college facilities work orders, tracking all requests for completion and handling communication with campus facilities
Track and update as needed internal college mailbox assignments and related reference documents
Update and maintain college facilities-related content on the College Intranet following branding and accessibility guidelines
Coordinate furniture and facilities disposal requests, adhering to campus guidelines
Attend recurring meetings with campus facilities and housekeeping teams to stay informed and address issues proactively
Maintain branding and cleanliness of shared spaces, including conference rooms, copy rooms, and common areas, in collaboration with other administrative staff
Ensure timely ordering of copy paper and related facilities supplies to support operational needs
Qualification
Required
A bachelor's degree from an accredited institution
A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis
Applicants must meet minimum qualifications at the time of hire
Ability to follow a broad range of laws, rules, regulations, policies, and procedures to exercise good judgment in applying them to human resources or facilities situations
Ability to communicate effectively, both in writing and orally
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
Ability to actively listen and share relevant information, anticipate problems, establish and maintain effective working relationships, and work effectively with internal and external constituents to satisfy service expectations
Ability to maintain a high degree of professionalism at all times
Exceptional problem-solving, multi-tasking, and organizational skills
Ability to work independently with minimal supervision
Preferred
Experience working with confidential data and information
Experience working with a variety of software programs, such as HR information systems, recruitment/applicant tracking systems, ticketing/requests tracking software, and/or similar online databases or software programs
Experience fielding high volume and varied customer requests in a prompt, courteous manner
Benefits
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Company
University of Colorado
University of Colorado offers higher education and serving as the catalysts in business, arts, health, and community growth.
Founded in 1876
10001+ employees
H1B Sponsorship
University of Colorado has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (184)
2024 (124)
2023 (163)
2022 (115)
2021 (86)
2020 (95)
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development Administation
2023-07-27Grant
2023-01-26Grant
2021-04-06Grant· $0.5M
Leadership Team
Richard Schulick
Professor and Chair of Surgery
Recent News
Sports Business Journal
2025-12-28
Company data provided by crunchbase