KIPP NYC · 1 month ago
IMMEDIATE: 25-26 Director of Operations
Philadelphia, PA, USA
Full-time
Onsite
Lead/Staff, Director/Executive
$98K/yr - $125K/yr
3+ years expKIPP Public Schools is a national network of tuition-free public charter schools dedicated to preparing students for their futures. The Director of Operations will oversee and enhance school operational systems, manage the operations team, and ensure efficient day-to-day operations to support academic excellence.
Education
Responsibilities
Directly manage, coach and support the Operations Manager
Coordinate transportation services including working with the school district to set and adjust routes, hire/supervise bus monitors, and work with families to resolve bus issues
Oversee food services including working with food service vendor to make sure school needs are being met and National School Lunch protocols are followed
Supervise the main office, including answering phones, meeting visitors, and other office responsibilities
Maintain personnel, student and compliance files
Work with the school leader and regional office staff to prepare the school budgets and tracks micro-budgets for school with budget managers
Oversee and place all purchase orders
Maintain and utilize PowerSchool, including attendance, student demographics and grade entry
Prepare and distribute student report cards
Manage all forms of official KIPP communication, including communicating excessive student absences, weekly parent bulletins and monthly calendars
Create strong operations systems to ensure that day-to-day operations run smoothly and that all school staff members have what they need to do their jobs
Monitor supply levels for school, manage classroom inventories and replenish, as needed
Manage and oversee entire student enrollment, family meeting, and registration process throughout the year
Develop and execute student recruitment efforts that target families with school-aged children immediately surrounding each school
Lead a team to recruit new families with specific applicant goals per grade level by attracting high quality applicants that ultimately lead to enrolled students
Ensure all new families are effectively welcomed into the community and persist through their first year
Comply with all federal, state, and organizational student registration requirements throughout the enrollment process (i.e. transfers, testing, etc.)
Implement effective school systems to ensure maximum efficiency
Manage partner organization relationships at school level, interns and volunteers
Serve as the point of contact for all building maintenance issues and 3rd party vendors and work with the technology vendor to resolve technology issues
Coordinate monthly and end of year field lessons
Plan and manage logistics for special events (Back to School night, Report Card Conferences, etc.)
Prepare reports and/or provide accurate information to KIPP Philadelphia regional staff for state reporting
Document Act 48 Credits for teachers
Beautify and maintain shared-school space (bulletin boards, signage, photos, quotes, etc.)
Coordinate logistics for all in-house professional development sessions and external PD logistics for staff
Coordinator and/or serve as the point of contact for the School Yearbook and picture day
Serve as an active participant on the school’s leadership team, coordinating and collaborating with the School Leader and Assistant Principals regularly
Meet weekly with the school leader to report on school needs, concerns and opportunities
Provide insight, perspective, proposals, and actions regarding school culture and instruction
Provide tangible and intangible support for teachers and assistant principals
Coordinate and oversee implementation of daily duties (Morning, Lunch, Dismissal)
Exhibit positive rapport with students, parents and staff and act as a role model for students
Implement the school-wide student management policies within classrooms and throughout school
Attend all staff meetings and other professional development sessions
Be available for report card nights and other events involving parents
Serve on school committees as needed
Other duties as assigned by the school leader
Model KIPP Philadelphia’s values and beliefs at all times (Children First, Cultural Competence, Community, Ownership)
Support the implementation of proactive student discipline strategies
Build strong relationships with students and implement systems that develop their knowledge, skills, social-emotional development, and positive sense of self
Establish and maintain strong lines of communication with all fellow employees, parents and community partners
Lead school-wide events and act as school leader when necessary
Remain on call in the evenings (via school cell phone) to provide student support
Lead and help execute school initiatives including but not limited to, annual planning for the coming year, implementation of new focus areas, and other duties as assigned by the school leader
Qualification
Required
Strong computer literacy
3+ years of full-time experience in a school operations role
Bachelor's degree
Complete all required criminal and child abuse background checks: PA State Police Clearance, PA Child Abuse Clearance, Cogent Federal Fingerprinting
Benefits
Comprehensive health benefits package (including vision and dental, a telehealth option, and flexible spending accounts)
403B matching program for retirement savings
Company
KIPP NYC
Founded in 1995, KIPP NYC operates 18 schools in the Bronx, Brooklyn, and Manhattan, and supports alumni through its signature KIPP Forward program, as part of the national network of KIPP Public Schools.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Jeff Li
Co-Founder and Teacher
Joseph Negron
Co-Founder, KIPP Beyond Middle School
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