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Express Employment International · 4 weeks ago

Administrative & Office Coordinator

Northport, AL

Full-time

Onsite

Mid Level

$14/hr - $18/hr

Express Employment Professionals is seeking a highly organized and proactive Administrative & Office Coordinator to manage daily office operations and support various administrative functions. The ideal candidate will oversee office activities, manage scheduling, assist with event planning, and handle vendor management to ensure smooth workflow across departments.

Staffing & Recruiting

Responsibilities

Oversee and coordinate office activities, including front desk operations and multi-line phone systems

Manage calendar scheduling, appointments, and meeting arrangements for staff and executives

Assist with event planning and logistics for company functions and meetings

Supervise administrative staff and provide training & development opportunities

Handle vendor management, including negotiations and maintaining professional relationships

Maintain accurate bookkeeping, payroll processing, budgeting, and financial recordkeeping using QuickBooks or similar software

Support human resources functions such as onboarding, employee records management, and policy compliance

Manage filing systems, documentation, and record retention processes

Ensure effective communication within the team through phone etiquette and clear correspondence

Perform general clerical duties including data entry, document preparation, and office supply management

Support medical office management tasks if applicable

Qualification

QuickBooksEvent planningVendor managementCalendar managementPayroll administrationMultitaskingTraining & developmentCommunication skillsOrganizational skills

Required

Proven experience in office management or administrative roles with a focus on clerical or medical office settings

Proficiency in QuickBooks, calendar management software, and multi-line phone systems

Strong background in event planning, vendor management, payroll administration, budgeting, bookkeeping, and human resources functions

Excellent communication skills with the ability to handle front desk responsibilities professionally

Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment

Prior experience in office experience or administrative support roles is essential

Preferred

Supervising experience preferred; capable of overseeing team members effectively

Experience in training & development initiatives is a plus

Benefits

Dental insurance

Health insurance

Life insurance

Vision insurance

Company

Express Employment International

Glassdoor3.8

Founded in 1983 and corporately headquartered in Oklahoma City, Express Employment International supports the Express Employment Professionals franchise and related brands.

Founded in 1983