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space150 · 3 weeks ago

Office Coordinator | 30 hrs per week | temp to hire

Minneapolis, MN

Full-time

Hybrid

New Grad, Entry Level

$24/hr - $27/hr

space150 is a modern creative agency built for what’s next, and they are seeking an Office Coordinator to manage the day-to-day operations of their office environment. The role involves ensuring the office is organized, welcoming, and efficient while handling logistics, correspondence, and vendor relations.

AdvertisingDigital MediaWeb Development

Responsibilities

Monitor office supplies, food and beverage inventory and place orders and restock as needed

Maintain a clean and organized office environment

Support all meeting needs and planning. Include conference room setup, order and set up of food and beverage, clearing and resetting spaces

Manage correspondence (e-mail, letters, packages etc.)

Maintain and keep the full office picked up and well organized, including storage spaces

Maintain receipts, job numbers, and attendees for all purchases and document the information in the expense tracking system

Proactive in assessing office needs and provide solutions for addressing those needs

Coordinate and plan company parties and events

Respond to requests for assistance with a variety of related tasks

Serve as the main point of contact for various vendors. Will include negotiating rates and services

Work with building maintenance to ensure any facilities or maintenance issues are addressed and fixed in a timely manner

Communicate with subtenants when needed

Responsible for the overall environment provided to employees

Office plant care and maintenance

Provide administrative support and project planning for special projects

Qualification

Office coordination experienceOrganizational skillsCommunication skillsCustomer service experiencePhysical ability to liftTime management skillsDiscretionProfessionalismBasic assembly skillsVendor negotiationEvent planningReliabilityTrustworthinessSelf-motivation

Required

Proven experience as office coordinator or in a similar role

Experience in customer service will be a plus

Strong organizational and time management skills

Excellent verbal and written communication abilities

Strong sense of discretion and professionalism

Reliable and trustworthy

Ability to work independently and be self motivated

Ability to lift and move furniture and supplies up to 50+ pounds. Ability to assemble basic items using tools and instructions

Valid driver's license, reliable transportation, and the ability to purchase alcohol for agency events (21+ required)

This role is primarily based in our North Loop, Minneapolis office. While there is occasional opportunity to work from home, you must be on-site to manage the daily operations of the space. Schedule flexibility is required to meet agency needs. Parking is provided

Core business hours Monday - Friday from 9 a.m. - 5 p.m. Schedule flexibility available between those hours