Jackson Walker LLP · 1 day ago
Legal Administrative Assistant - Environmental/Regulatory/Legislative
Austin, TX
Full-time
Onsite
Senior Level
5+ years expJackson Walker is the largest law firm in Texas, and they are seeking a Legal Administrative Assistant in their Austin office. This role provides high-level administrative support to attorneys within the Environmental/Regulatory/Legislative Practice Group, managing tasks such as scheduling, document management, and client communication.
ConsultingLegalProfessional Services
Responsibilities
Maintain positive contact with attorneys and support staff, while observing confidentiality of client, personnel, and Firm matters
Coordinate and schedule travel, meetings, and appointments for attorney(s); assist with expense reimbursements
Provide accurate timesheet entry, review, and revision; participate in timely review and submission of prebills and/or client bills
Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorney(s) in a timely and courteous manner
Manage hard copy documents and transmit for safekeeping, profile electronic documents/e-mails, and manage distribution of correspondence and legal documents
Manage and prioritize incoming workflow to meet all deadlines
Perform other administrative and secretarial duties as requested
Qualification
Required
High school diploma or GED
Excellent knowledge of Microsoft 365, especially Word and Outlook
Working knowledge of legal documents, formatting, table of contents, styles, track changes, pdf documents – inserting and labeling, converting pdf documents to Word
Proficient experience level working with a document management system (iManage experience a plus)
Good grammatical and writing skills
Comfortable communicating with clients in a professional manner
Must be highly organized and able to manage multiple concurrent projects
Ability to multi-task and work closely with attorneys in a fast-paced busy role
Ability to organize and prioritize numerous tasks and complete them under time constraints
Demonstrate the ability to think critically and show initiative
Ability to handle confidential documents and information appropriately
Minimum of 5 years' experience in Administrative Law and Contested Case Litigation Experience required (e.g., PUC, Railroad Commission, SOAH and TCEQ)
Experience with Data Rooms and Discovery Management
Preferred
Bachelor's degree from an accredited college or university
Prior law firm experience
Company
Jackson Walker LLP
Jackson Walker is a Texas-based law firm with a national presence and global reach.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Cathy Garza
Partner
Recent News
bloomberglaw.com
2026-01-24
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2025-12-10
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