Northwestern University · 1 day ago
Program Coordinator, Executive Operations
Evanston, IL
Full-time
Hybrid
Entry Level
$52K/yr - $53K/yr
1+ years expNorthwestern University is seeking a Program Coordinator for their Executive Operations Team, providing high-level administrative support for executive leadership. The role involves preparing briefing materials, managing donor interactions, and ensuring data accuracy in fundraising reports while maintaining discretion and professionalism.
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Responsibilities
Prepares briefing materials, reports, and summaries for executive leadership
Ensures all data, figures, and supporting documentation included in briefings are accurate, complete, and validated prior to distribution
Pulls fundraising reports for senior leaders and compares reports and system data to ensure alignment and correctness
Oversees the tracking of communication and interactions with high-level donors and prospects
Identifies potential errors, risks, or inconsistencies and escalates issues as appropriate
Assists with tracking high-profile donor giving by collaborating with Gift and Record Services and fundraising partners to resolve discrepancies and maintain data integrity
Manages the Board of Trustee pledge reminder process, including monitoring upcoming commitments, tracking payments, and coordinating outreach
Conducts process checks to ensure all top donor giving activity is recorded accurately and reflected correctly in our database and in giving reports
Coordinates multiple projects and timelines simultaneously, ensuring deadlines are met without sacrificing accuracy
Works across teams to gather information, track progress, and support briefing and reporting workflows
Supports process improvements related to reporting, tracking, and coordination
Handles sensitive donor, trustee, and executive information with discretion and professionalism
Exercises sound judgment in determining what information requires escalation, clarification, or additional validation
Performs other duties as assigned
Qualification
Required
Bachelor's degree + 1 year program administration or similar experience; or 3 years program administration or similar experience
Ability to manage multiple concurrent priorities and deadlines while maintaining a high level of accuracy
Ability to prepare, review, and validate written materials, reports, or data for leadership audiences
Ability to work with structured data (e.g., reports, spreadsheets, records) and identify inconsistencies or errors
Ability to communicate clearly and professionally in writing and verbally with internal stakeholders
Ability to exercise discretion and sound judgment when handling sensitive information
Preferred
Experience supporting senior leaders or executive operations
Experience working with fundraising, donor relations, advancement, or similar mission-driven environments
Experience coordinating pledge tracking, payment reminders, or financial reporting processes
Background in editorial work, project management, or roles requiring rigorous attention to detail
Experience collaborating with data, finance, or records teams to ensure accuracy and compliance
Benefits
Health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
2026-01-09
2026-01-08
Longevity.Technology - Latest News, Opinions, Analysis and Research
2025-12-27
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