La Crosse County · 4 weeks ago
ADMINISTRATIVE SPECIALIST - LONG TERM CARE
962 E Garland St, West Salem, WI 54669, USA
Full-time
Onsite
Mid Level
$21.49/hr - $26.41/hr
3+ years expLa Crosse County is committed to creating a vibrant, safe, and inclusive community. They are seeking an Administrative Specialist for the Long Term Care Campuses to perform payroll-related and business office functions under the supervision of the Human Resources Generalist.
GovernmentInformation TechnologyPublic Relations
Responsibilities
Maintains automatic time clock system to collect, enter, review, verify, maintain and update payroll records and prepares payroll file for submission to County Finance Department
Works closely with all departments for accurate time reporting and appropriate approvals
Reviews and maintains employee records in payroll system to ensure employees are paid correctly
Obtains and reviews employee injury report and supervisor review forms for completeness and accuracy, obtains appropriate manager reviews; collects necessary workers' compensation documentation and detailed data about all injuries, including OSHA log, under the direction of County Human Resources Department staff
Enters and maintains statistics on Workers' Compensation lost-time days, modified-duty hours and leave time
Monitors authorized work hours, overtime hours, benefit accruals, paid and unpaid time off
Investigates and corrects payroll discrepancies and errors in payroll timekeeping system
Maintains and prepares ID/time clock badges for new employees, interns, contractors and visitors
Tracks referral bonuses and hours worked for Payroll Based Journal reporting and collects necessary documentation
Participates in maintenance and testing of software system
Compiles and distributes payroll information as requested by managers
Assists employees with payroll and personnel-related questions
Completes requests for pay-related documents
Assists with new hire orientations, reviewing of applications for employment, scheduling and participating in interviews, as well as reference checks
Completes special projects as assigned
Understands and follows County Handbook and Addendums as they relate to payroll and HR issues for employees
Maintains strict confidentiality regarding payroll and HR-related matters
Prepares routine wage reports for management use/control, and payroll-related duties as needed
Exercises the highest degree of confidentiality and professionalism in all aspects of work
Maintains and prepares general fund deposits; codes and posts payments to proper accounts
Posts cash receipts to Electronic Charting System (ECS) and excel spreadsheets
Verifies insurance prior to new admissions
Verifies charge card expenditures and reconciles invoices for payment
Prepares account payables in New World System (NWS)
Tracks employee probationary period, inputs employee step increases, records monthly hours for insurance purposes based according to ACA rules on employees
Submits monthly PBJ hours for CMS
Attends in-service education as provided or mandated
Complies with and follows facility policies and procedures
Ensures compliance with federal and state regulations and guidelines
Maintains residents' rights and confidentiality of resident information; reports all suspected cases of resident abuse to the supervisor or Administrator
Works safely and follows safety practices and standards of the facility; responsible for reporting or correcting any existing or potential safety or accident hazard
Employee is expected to report to work when scheduled, with minimum use of sick leave, to build up sick leave balance for income protection for unexpected illness
Supports all aspects of person-centered care
Respects and acknowledges individuality and uniqueness of residents
In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients
Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials
Qualification
Required
Strong preference for advanced clerical, accounting or personnel/administrative training at a technical college or other applicable training
Requires graduation from high school or GED
Three years payroll-related and/or accounting experience
Proven organization skills and proficiency in using MS Word and Excel
Must pass criminal background check as required by the Wisconsin Caregiver Law
Preferred
Preference for experience in human resources in a health care facility
Experience with time clock system
Experience with a large workforce and/or shift work environment
Benefits
Wisconsin Retirement System (WRS): A top-rated pension program.
Affordable Insurance Premiums: Comprehensive health, dental, and vision coverage.
Generous Paid Time Off: Vacation, sick, and 10+ paid holidays annually.
Work-Life Balance: Flexible schedules and wellness programs.
Company
La Crosse County
La Crosse County is a government organization that offers economic development, financial assistance, and land information services.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase