The Salvation Army Southern California · 1 month ago
Administrative Assistant - Temporary
North Highlands, CA
Full-time
Onsite
Entry Level
1+ years expThe Salvation Army Southern California is an international movement focused on meeting human needs through its Christian mission. They are seeking an Administrative Assistant to provide administrative support to the Family Services Supervisor and Sacramento County Operations Administrators, handling various clerical tasks and assisting with client services and workforce development programs.
Non-profit Organization Management
Responsibilities
Retrieves messages from voicemail and forwards to appropriate personnel
Answers incoming telephone calls, determines purpose of callers, and forward calls to the appropriate personnel department, or corps
Daily monitors referral websites, and forwards referrals to the appropriate case manager or resource
Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable
Answers questions about organization and provides callers with address, directions, and other information
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
Schedule appointments for Caseworkers as needed
Update monthly calendars for all programs
Makes copies of correspondence or other printed materials
Prepare outgoing mail and correspondence, including e-mail and faxes
Distribute interoffice mail to appropriate personnel
Organize and maintain client file system and file correspondence and other records
Assist and collect personnel related paperwork and forward necessary documents to County Administration/Human Resources
Assists the Supervisors/Managers with the process of contract compliance, and with contract reports related to the programs, as assigned by supervisor or administrators
Provide support with special assignments
Provides donation receipts
Maintains inventory of office supplies and orders for Family Services
Performs other clerical duties as needed, such as filing, photocopying, and collating or any other duties assigned by the Supervisor or Administrators
Monitors visitor access
Assists with the coordination of volunteers with Family Services operations and events
Provides administrative assistance to Lead Administrative Team:
Assists with the gathering, inputting, and reporting monthly statistical and Gift in Kind reports
Data entry of maintenance expenses
Assists Family Services clients with the completion of necessary forms to apply for assistance
Pre-screen and assists clients seeking a bus pass and/or food box
Pre-screens and pre-qualifies clients for all emergency assistances in the absence of Case Managers
Enters food boxes and food distribution information into database
Organizes and maintains client file system and files correspondence and other records
Position facilitates the administration portion of the Sacramento Workforce Development Job training programs:
Schedules construction training with training providers (2-3 times per year)
Handles applications to job training programs, schedules applicant interviews with Culinary Instructors and Construction interviewer
Follows up with applicants regarding program information and getting applications finalized
Assists Salvation Army staff with arranging career support services for program graduates (resumes, interviewing, construction math, etc.)
Ensure social services has current information and promotional materials of all corps programs and services within Sacramento County
As the Spirit leads invite individuals and families to participate in corps programming
As the Spirit leads offer emotional and spiritual care to guest and clients, including prayer
Qualification
Required
One to two years of office experience in a non-profit or public agency environment
Experience related to Human Services or related subject is highly desirable
One to three years' experience and/or training; or equivalent combination of education and experience
Knowledge and experience with Microsoft Word and Excel and knowledge of accounting principles
Excellent verbal and written communication skills with staff and the public
Ability to maintain confidentiality with individual interactions with team members & clients
Must have ability to empathize, communicate and work with a variety of people from diverse backgrounds
Bi-lingual in English and Spanish Ability to speak Russian a plus
Must possess a valid California Class C Driver License, and ability to drive a Salvation Army vehicle
Must be 21 years or older
Complete The Salvation Army vehicle course training
Ability to work well under pressure and meet deadlines
Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis
Ability to grasp, push, and/or pull objects
Ability to reach overhead
Ability to operate telephone
Ability to lift up to 25 lbs
Ability to operate a computer
Ability to process written, visual, and/or verbal information
Ability to operate basic office equipment and tools PC, Fax Machine, Telephone, Calculator, Copier, Printer
Company
The Salvation Army Southern California
The Salvation Army is one of the largest humanitarian organizations in the world. It is a sub-organization of The Salvation Army International.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.02MKey Investors
Federal Home Loan Bank of San Francisco
2019-09-23Grant· $0.02M
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