University of Rochester Advancement · 3 weeks ago
Assistant Director, Offc Research & Proj Admn
Rochester - NY
Full-time
Hybrid
Lead/Staff, Director/Executive
$77K/yr - $116K/yr
2+ years expThe University of Rochester is committed to fostering an inclusive community, and they are seeking an Assistant Director for Office Research & Project Administration. This role involves managing sponsored research activities, ensuring compliance with regulations, and supervising staff to facilitate effective operations within the department.
Higher Education
Responsibilities
Directs the complete range of daily administrative tasks associated with the assigned department including assisting in reviewing proposals for consistency with University sponsor policies, helping those interested in obtaining external support for research and training projects, and managing intellectual property
Works with Federal and private sponsors to ensure compliance with sponsors' administrative policies and procedures
Responsible for the review, approval, submission, negotiation, and acceptance of sponsored research agreements
Manages staff, including hiring, performance reviews, personal development, and other personnel actions
Facilitates effective management of a diverse portfolio of sponsored research activity for the entire University community, overseeing all pre-award and non-financial post-award matters
Ensures thorough review of grants, contracts and subawards for consistency and compliance with sponsor’s and University’s policies and guidelines while providing adequate consideration of faculty member’s scientific interests
Serves as signatory on behalf of the University for sponsored projects
Facilitates the negotiation of acceptable terms and conditions in all sponsored contracts
Provides interpretation of federal regulations, sponsor terms and conditions and University policy with regard to sponsored projects for ORPA staff and the University research community
Remains current in new and evolving funding agency compliance requirements
Review and negotiate agreements for sponsored projects
Includes the ability to analyze and correctly interpret regulatory and contractual requirements and ensure compliance with sponsor requirements, university policies, and applicable federal, state and local laws and regulations associated with sponsored projects and clinical trials
Responsible for pre-award and post-award duties such as reviewing, preparing, negotiating, executing, and managing research agreements, contract amendments, and clinical trial agreements with Federal, commercial, and Non-Profit entities
Through daily communications and frequent training presentations maintains consistent communication with the University community to educate on federal regulations such as the Health Insurance Portability and Affordability Act (HIPAA), the Federal Information Management Information Act (FISMA), the Federal Financial Accountability and Transparency Act (FFATA), E-Verify, human subject and animal use in research, conflict of interest and export control
Maintains a close working relationship with senior University Officers, academic administrators, faculty, funding sponsor program and administrative officials, University central offices, and colleagues at other universities
Liaisons with federal, state and local government agencies
Builds and maintains effective communication and partnerships throughout the University
Represents ORPA in University committee meetings as necessary
Facilitates development of improvements to policies and procedures for the office and for the University, in conjunction with the AVPRA and others as necessary
Supervises staff comprised of both exempt professionals and non-exempt support staff
Through daily interactions and organizational meetings, ensures subordinates receive appropriate training, support and tools to successfully perform assigned duties
Facilitates continual performance management of ORPA staff
Ensures and facilitates effective and efficient management of day-to-day operations including but not limited to maintaining the IORA system, financial, organizational, concerns
Makes recommendations to AVPRA with respect to resources required for effective management
Acts in the role of AVPRA in her/his absence
Other duties as assigned
Qualification
Required
Bachelor's Degree with extensive experience in the field of sponsored programs administration, preferably in an academic environment
At least two years of supervisory experience
Knowledge of sponsored programs compliance and administrative requirements
Knowledge of University structure, systems, processes, policies and procedures
Strong organization skills
Adept at multi-tasking
Excellent communication skills (both in writing and verbally)
Preferred
MBA or equivalent advanced degree
CLASP Certification
Company
University of Rochester Advancement
The University of Rochester, one of the nation’s top private research universities, has built a national caliber advancement program in support of the largest campaign in the University’s history.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase